C1DA--A & D Wing Elevator Upgrade 583-22-101

STATEMENT OF WORK FOR AE SERVICES Project: 583-22-101 Upgrade A Wing and D Wing Elevators 1. Scope of Work The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to modernize existing A and D wing Elevators that are suffering from control-related issues and modify the elevators to meet current criteria and surpass the expected life range. Elevator maintenance is increasing due to age and current increased usage at the Richard L. Roudebush Veterans Affairs Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications, and Cost Estimates. The Project shall be designed to accommodate the following functions based on the guides, manuals, and planning criteria: A-Wing four Passenger elevators P13, P14, P 15 & P16: Type Gearless Passenger Speed 500 fpm Capacity 4000 lbs. Travel (existing) ~ 95 -0 Landings (existing) Nine (9) Front (existing) Nine (9) Rear N/A Landings Served (existing) B, 1, 2, 3, 4, 5, 6, 7, 8 Main Line Power 480VAC, 3ph, 60Hz A-Wing two Service Elevators S11& S12: Type Gearless Service Speed 500 fpm Capacity 5000 lbs. Travel (existing) ~ 95 -0 Landings (existing) Nine (9) Front (existing) Nine (9) Rear N/A Landings Served (existing) B, 1, 2, 3, 4, 5, 6, 7, 8 Main Line Power 480VAC, 3ph, 60Hz A -Wing Blood Work DW elevator: Speed 50 fpm Capacity 200 lbs. Travel ~ 15 -0 Landings Two (2) Front Two (2) Rear N/A D-Wing Hydraulic elevator S7: Type Hydraulic Passenger Speed 125 fpm Capacity 2500 lbs. Travel ~ 28 -0 Landings Three (3) Front Three (3) Rear N/A Landings Served (existing) B, 2, 3 Main Line Power 480VAC, 3ph, 60Hz D-Wing three Passenger elevators P8, P9 &P10: Type Gearless Service Speed 350 fpm Capacity 4000 lbs. Travel (existing) ~ 95 -0 Landings (existing) Eight (8) Front (existing) Eight (8) Rear N/A Landings Served (existing) B, 1, 2, 3, 4, 5, 6, 7, Main Line Power 480VAC, 3ph, 60Hz A. Special items to consider for this project: Deliverables shall include but are not limited to: 1. Preliminary Field Surveys and Reports: Design and drawing: Surveys of the existing elevators shall include but are not limited to the current condition and any deficiency observed in the following: Architectural, Structure, Electrical, Mechanical, & Fire Protection for all identified systems; this will include each individual duplex elevator machine room. This shall include drawings of existing and proposed upgrades. The A/E will ensure all existing or proposed upgrades are 100% compatible with all existing systems, including but not limited to the fire alarm system. 2. Design and Construction Period Services: Provide professional A/E services for design development, contract procurement documents, and construction period services. 3. The selected A/E will also be required to provide a survey to identify any possible asbestos, lead, and PCB hazards in the area of work. This evaluation will be done by a qualified licensed Certified Industrial Hygienist (CIH). 4. Project Documents shall include, but not be limited to: All calculations and reports as outlined in the VA HVAC Design Manual. A calculation of energy baseline, energy savings, and life cycle cost analysis is required as part of the project documents. Complete SOW to construction contractor to address deficiencies identified. Cost estimates for Construction. Listing of all submittals required Site visit reports for design reviews and field investigations. 5. Construction Period Service language, such as submittal review, RFI, site visits, etc. 6. Commissioning reference per VA standards. 7. All A/E investigation visits shall be coordinated with the COR. At least two business days prior notice is needed. B. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL), available at http://www.cfm.va.gov/til/index.asp, is managed by the VA Office of Construction and Facility Management. The master repository for all VA Numbered Standards for Construction includes design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. VA additionally, through the documents on the TIL, has adopted the latest edition of the following codes and standards (but not limited to): 1. Occupational, Safety and Health Administration (OSHA) Standards 2. International Building Code (IBC) 3. National Electrical Code (NEC) 4. NFPA 101 Life Safety Code 5. National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900 6. National Standard Plumbing Code (NSPC) 7. Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1 8. ASME Boiler and Pressure Vessel Code 9. ASME Code for Pressure Piping 10. International Plumbing Code (IPC) 11. Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities 12. Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2) 13. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC) 14. Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 15. DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435 16. Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU) 17. Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management 18. The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification 19. Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 20. Safety Standard for Refrigeration Systems ASHRAE Standard 15 21. U.S. National CAD Standard Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide. C. Designs for construction must produce a complete and usable facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00. The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence. D. The project is to provide all necessary modifications and additions to VAMC s existing building structure, mechanical, electrical, and plumbing work. E. A/E shall be responsible for reviewing existing conditions in locations planned for development. Access to files shall be coordinated with the COR. F. The VA will employ a third-party commissioning agent to certify the design and construction to meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, the inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to ensure all sustainable objectives are met. G. All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD), available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA Indianapolis. The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them, and to reflect record drawing conditions (possibly incorporating into the Indianapolis VAMC Master Record Drawing pending facility expertise). The deliverable model at the SD and CD design phases shall be developed to include as many of the systems described below (but not limited to) necessary and appropriate at that design phase. Architectural/Interior Design Square Footage/Volume, including Room Names and Numbers Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition, and Strategic Capital Investment Program Department Definition) Architectural Schedules Walls and Curtain Wall Sizes, Shapes, and Material Data Doors Windows Louvers Roof Floors Ceilings Vertical Circulation Architectural Specialties and Woodwork Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms) General Signage Schedules Furniture Equipment Structural Foundations Shafts and Pits Mechanical HVAC Plumbing Electrical/Telecommunications Power and Lighting Steam Distribution Nurse Call System Asbestos/ Hazard Material Info Security System Information (Access Controls, Security Cameras, Panic Alarms, Overhead Paging) Exterior Building Information Other Engineering Data as Required H. A/E shall develop a phasing plan and also develop deduct bid alternates for the project award, which will be based on available funding for construction of $2,496,160.00 2. General A. The A/E will be given the appropriate orientation by the VAMC offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VAMC will provide all standard details, master specifications, design criteria, etc. B. A/E discussion with the VAMC personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel and COR. The A/E shall participate with the Project Engineering and other Services to review the project scope, design review comments, etc. C. There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete), plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing, and sequence drawings within each phase, and project bid alternates. D. Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VAMC. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation. E. The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at the completion of construction as per the VA BIM guide located in the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full-size plots suitable for half-size reproduction. F. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model, and Facility Data developed for the Project. The VA may make use of this data following any deliverables. G. For preparing construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into a single document, to be electronically transported to the CO for incorporation into the VA specification booklet. 3. Schedule & Submission Requirements The times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates. The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days. Activity Level of Completion Calendar Days Schematic Submission (SC) 35% 49 After Notice to Proceed VA Review of 35% (SC) 14 After Receipt of 35% Submission Design Development Submission (DD) 65% 35 After VA Approval of 35% SC Submission VA Review of 65% (DD) 14 After Receipt of 65% Submission Construction Document Submission (CD) 95% 35 After VA Approval of 65% DD Submission VA Review of 95% (CD) 14 After Receipt of 95% Submission Construction Document Bid Set Submission (CDBS) 100% 7 After VA Approval of 95% CD Submission VA Review of 100% CDBS 7 After Receipt of 100% CDBS Submission Deliver Final Construction Document Bid Set 7 After VA Approval of 100% CDBS Submission 133 A/E Design 49 VA Review 182 Total Design Timeframe Design Schedule is 315 Calendar days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon the award of the Construction Contract. 4. Construction Period Services A. Contract Procurement a. Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required. b. Attend one pre-construction meeting after awarding of contract. B. Submittal Review a. The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in the construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt. C. Site Visits a. The A/E shall provide site visits as requested by the COR as noted below: i. One (1) visit for the pre-construction conference. ii. Fourteen (14) visits for general construction inspection/progress. iii. Seven (7) visits for final inspections. b. A/E to provide other construction phase services as defined in a signed contract. D. Misc. a. The A/E shall review and answer all RFI s submitted by the contractor. b. A/E to participate in weekly telephonic project meetings with the VA and contractor. E. As-Built Drawings a. The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in the field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements, processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (2 sets); (2) ½ size sets, (2) Full-size sets. 5. Additional Requirements Government-Furnished Property, Material, Equipment, or Information The A/E firm will be furnished with paper and/or electronic copies of any available utility drawings for the areas included in the area of work. Security The A/E and their personnel shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The C&A requirements do not apply, and a Security Accreditation Package is not required. Safety Codes / Certification / Licensing The AE firm shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA, OSHA, VA Design Guides and Manuals, etc. Labs used by the AE firm shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the engineering reports. COVID-19 policies: All individuals, including staff, volunteers, contractors, Veterans, and visitors, are required to wear a face-covering when entering a Veteran Health Indiana facility. Individuals may bring their own face covering or be provided a surgical mask by VHI for the duration of their time on campus. All personnel are required to enter VAMC via the Atrium entrance of A-Wing and be screened. The A/E is responsible for ensuring all their employee. Travel No travel for government employees as a result of this project is anticipated. Employees of the A/E firm will be required to travel from their place of business to the place of performance indicated above for the purposes of field investigations, design reviews, pre-construction meetings, interim and final inspections, and closeout documentation preparation. - - - END OF SCOPE - - - SUBMITTALS INSTRUCTIONS: All interested and capable vendors are to submit a hard copy SF330 package for review. The SF330s can be delivered to the address below: ATTN: Eric Sweatt Network Contracting Office (NCO) 10 8888 Keystone Crossing Suite 1100 Indianapolis, IN 46228 The package must be received in government control NLT 04/20/2022 at 11:00 A.M. EDT. EVALUATION CRITERIA: The government will evaluate each potential contractor under the terms of its: (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract change to include drafting statements of work cost estimates. A selection board has been appointed to complete the functions required by FAR 36.602-3, under the short selection process outlined in FAR 36.602-5(a). END OF ANNOUNCEMENT