C1DA--PUBLIC ANNOUNCEMENT Request for SF330s: AE Renovate SPS - Phase 3

SPECIAL NOTICE Page 12 of 30 SUBJECT* PUBLIC ANNOUNCMENT Request for SF330s: AE Renovate SPS - Phase 3 GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 23249 SOLICITATION NUMBER* 36C24623Q1031 RESPONSE DATE/TIME/ZONE 09-12-2023 16:00 EASTERN TIME, NEW YORK, USA ARCHIVE 90 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N PRODUCT SERVICE CODE* C1DA NAICS CODE* 541330 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249 POINT OF CONTACT* Contract Specialist Denise Morman contact@example.gov +1 (555) 000-0000 ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS contact@example.gov EMAIL DESCRIPTION Denise Morman, Contract Specialist DESCRIPTION This request for A-E firm qualifications packages is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)(DEVIATION). PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract. GENERAL INFORMATION: The Department of Veterans Affairs, Hunter Holmes McGuire, Richmond Veterans Administration Medical Center (VAMC), is seeking sources and intends to award a firm fixed-price contract for Architect/Engineering (A/E) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project #652-23-109, SPS Renovation Phase 3 located at 1201 Broad Rock Blvd, Richmond, Virginia 23249. The A/E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in SBA Veteran Small Business Certification (https://veterans.certify.sba.gov/) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-73. NOTE - Offerors are referred to 852.219-73(d)(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. In order to assure compliance with this clause, all firms submitting a SF330 for this Special Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), large, etc.). All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein. The current version of the SF330 can be downloaded through the GSA Forms Library. The web address is http://www.gsa.gov/portal/forms/type/TOP. Scroll down and click on the hyperlink entitled Architect-Engineer Qualifications. Point of Contact: Denise Morman, Contract Specialist Email: contact@example.gov PROJECT INFORMATION: Project No. 652-24-100 Project Title: AE Renovate SPS Phase 3 Richmond VA Medical Center 1201 Broad Rock Blvd Richmond, Virginia 23249 The NAICS Code for this procurement is 541330, Engineering Services, and the applicable Small Business Size Standard is $25.5 million annual revenue. The projected award date for the anticipated A/E contract is on or before January 5, 2024. The anticipated period of performance for completion of design is 252 calendar days after Notice to Proceed (NTP). The NAICS code for the anticipated Construction project is projected to be 236220 and magnitude of construction is predicted to be between $2,000,000 and $5,000,000. The anticipated award date of the construction phase of the project is to be determined (TBD). An Architect & Engineer (AE) contract will be negotiated for the development of complete construction documents which include working drawings, specifications, reports, and construction period services. The A/E will be given written information; participate in project planning meetings, pre-proposal meeting, and pre-construction meeting as required; communicate with VA personnel via telephone or e-mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments. STATEMENT OF TASK SCOPE OF WORK: Provide a design to renovate the remaining area of the Sterile Processing area located in the lower level of building 500. This renovation encompasses the 3rd phase of renovations for the Sterile Processing area as originally designed under 652-15-203. The A/E shall validate and revise as necessary the original design in order to meet current Sterile Processing Service (SPS) process standards. The following items shall be addressed with the design: Fully sprinklered and fire protection systems integrated into existing system; HVAC integrated with Johnson Control DDC system; each room to have separate environmental controls and maintain necessary pressure differentials from clean to dirty spaces as laid out in the SPS requirements in the VA HVAC design manual; Patient and Hospital Wi-Fi in all areas; Providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling and development of specifications and drawings; Always minimize impacts to continuity of care. Phase construction as required to minimize impacts to continuity of care as the work is being completed. Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Design shall also meet all applicable codes and standards. Proposed work is located at Richmond VA Medical Center; Building 500, Sterile Processing Service. ESTIMATED START AND COMPLETION DATES: The Government has determined that based on the scope of the project, the location of the work to be performed, and phasing requirements, a performance period of seven hundred and ninety seven (797) calendar days after receipt of the Notice to Proceed (NTP) is sufficient. Attachment Tasks/Submissions Schedule Duration Calendar Days Completion Date - Calendar Days after NTP Initial Investigation - Integrated Project Team (IPT) meeting 1 day 14 days A Design Development DD1 (35%) design submission 35 days 49 days IPT Review 28 days 77 days B Design Development DD2 (65%) design submission 28 days 105 days IPT Review 21 days 126 days C Design Development DD3 (95%) design 28 days 154 days IPT Review 21 days 175 days D Construction Documents CD1 (100%) design submission 28 days 203 days IPT Review 21 days 224 days E FINAL Construction Bid Documents BD submission 28 days 252 days EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design, and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e., Do not address A. Site Development, Landscaping for interior renovation projects). A/E SELECTION PROCESS: The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. Discussions will be held with at least three (3) of the most highly qualified firms. Interviews may be conducted. The processes at FAR 36.602-4 and FAR 36.606 will then be followed. Selected firms will be notified by telephone or email of selection and provided further instructions. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member performing the work under this contract. SELECTION CRITERIA: Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance: Professional Qualifications Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Projects shall be deemed comparable if performed in a hospital setting, requiring similar skill set to perform the work. Each resume shall include a minimum of two (2) completed projects through construction. Each must be professionally registered in their discipline. The projects listed in block 19 Relevant Projects must have a Construction Completed year of 2017 through 2022 to be considered. At a minimum, the firm shall submit resumés/qualifications for the following key personnel and disciplines that will be working on this project: Project Manager, Senior Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, Fire Protection/Life Safety Engineer, Industrial Hygienist, and Project Cost Estimator. The submitted qualifications shall indicate that the project team has recent direct experience with designing Hospital projects with similar renovations or improvements to those proposed at Richmond VAMC. Similar renovations or improvements are defined by requiring the same disciplines listed above. The architect/engineer shall provide a team where each member has minimum of 5 years of experience with similar projects. Firm shall provide a table of a minimum of 2 comparable projects, comparing their construction probable cost estimate with the bid/award amount during construction and the associated variances expressed as a percentage. The projects presented shall have been awarded within the last five (5) years. Specialized Experience Specialized experience and technical competence in the type of work required, specifically the renovation of hospital Sterile Processing Services (SPS) and/or Logistics project requirements. The architect/engineer shall provide evidence of understanding the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them. They shall present projects of a similar nature that clearly demonstrate an understanding of the presented scope of work. The maximum numbers of projects to present is five (5). Excess projects, particularly those not presenting clear, similar nature to this requirement may cause the firm to be rated lower. Construction Period Services experience: The architect/engineer shall demonstrate specific experience in construction period services, providing information to illustrate experience in providing the following service: Professional field inspections during the construction period Timely review of construction submittals, Timely answering of requests for information during the construction period. The architect/engineer shall demonstrate specific experience providing support for the execution of construction contract changes, including drafting statements of work and IGCE s. The contractor shall provide documentation illustrating the accuracy of construction change IGCE s (such as table of construction change IGCE s generated and result change costs). Past Performance Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting. The architect/engineer shall provide documented evidence of illustrating the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Firm shall provide past performance documentation of projects listed as example projects in factor 2.b. used to illustrate the proposed team s qualifications for this project. If available, please present CPARS reports, Past Performance Questionnaires (PPQ s must be signed by the project owner) or other information reflecting past performance for the example projects listed in factor 2.b. The architect/engineer shall provide a record of any significant claims against the firm because of improper or incomplete architectural and engineering services. Capacity to accomplish the work in the required time for both the prime and subconsultants. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. The information presented should clearly demonstrate the availability of individual key personnel on the project team. List current projects with a design fee of greater than $50,000 being designed in the firms office; Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period in term of percentages; Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; Volume of VA contract awards in the last 12 months. Small Business Commitment The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Location Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Note: In the event evaluations of SF330s results in the same rating, proximity to the facility will be used as a tiebreaker. Selection Criteria Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) completed projects through construction. Each must be professionally registered in their discipline. The projects listed in block 19 Relevant Projects must have a Construction Completed year of 2017 through 2022 to be considered. Specialized experience and technical competence in the type of work required, specifically the renovation of hospital Sterile Processing Services (SPS) and/or Logistics project requirements.. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting. 4. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL six (6) evaluation factors above, in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. LIMITATIONS 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses As prescribed in 819.7011, insert the following clause: VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) (a) Definition. for the Department of Veterans Affairs, Service-disabled Veteran-owned small business concern or SDVOSB : (1) Means a small business concern - (i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR802.101, Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA's Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and (v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIP-listed SDVOSB, unless otherwise stated in this clause. (2) The term Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (3) The term small business concern has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632). (4) The term small business concern owned and controlled by Veterans with service-connected disabilities has the meaning given the term small business concern owned and controlled by service-disabled veterans - under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause). (b) General. (1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered. (2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award. (3) The requirements in this clause apply to any contract, order, or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences. (c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. (d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows: (1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract (2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract. (ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements. (3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. (4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs. (5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6. (e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows: [Contracting Officer check as appropriate.] __By the end of the base term of the contract or order, and then by the end of each subsequent option period; or __By the end of the performance period for each order issued under the contract. (f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants. (g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program. (h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company's SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment). SUBMISSION CRITERIA/REQUIREMENTS: Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to contact@example.gov no later than 3:00 p.m. Eastern Daylight Time on September 12, 2023. Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Specialist. Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subjects as 1 of n . (Example: SF330 Submission, #36C24623Q1031_1 AE Renovate SPS Phase 3, Project #652-23-109 (1 of n, 2 of n, etc.). AND MAIL THREE (3) HARDCOPIES no later than 3:00 p.m. Eastern Daylight Time on September 12, 2023. SF 330, including Parts I and II, and attachments to: Richmond VA Medical Center 1201 Broad Rock Blvd Engineering Service, 2K-143 (652/138) ATTN: Richard Stiles/Denise Morman Richmond, VA 23249 All SF330 submissions shall be clearly indicated in subject line, displaying the procurement number and project title (abbreviated or shortened is okay). Interested firms are responsible for ensuring delivery of submission. All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code 2) Dun & Bradstreet Number 3) Tax ID Number 4) The E-mail address and Phone number of the Primary Point of Contact 5) A copy of the firms VetCert Registry 6) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process. 7) References noted in Selection Criteria 3 REQUESTS FOR INFORMATION: All RFIs shall be submitted to contact@example.gov . The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings. Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting. Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package. It is the offeror s responsibility to check the Contract Opportunities website at: SAM.gov for any revisions to this announcement prior to submission of SF330s. Page 30 of 30