C5613109-D - Chiller Plant and Cooling Tower Maintenance, and Repair Services

The contract involves the provision of comprehensive maintenance and repair services for the Chiller Plant Systems and Cooling Towers at the Richard J. Donovan Correctional Facility in San Diego, California, on behalf of the California Department of Corrections and Rehabilitation. The contractor is responsible for furnishing all labor, materials, personnel, tools, equipment, supplies, transportation, and associated expenses necessary to perform regularly scheduled preventative maintenance, emergency repairs, and related services. The scope emphasizes adherence to manufacturer specifications, regulatory standards, and security protocols, including background checks, security clearances, and compliance with prison access requirements. The work is scheduled to commence around July 1, 2026, with the contract term ending on June 30, 2029, and is estimated to have a total value around $1.5 million, although specific service pricing details are not filled in beyond a $30,000 estimate for parts. Bidding is conducted via an Invitation for Bid process, with key dates including a mandatory walk-through on December 2, 2025, and bid submission by December 4, 2025. The procurement emphasizes lowest responsible bid evaluation, with a sub-factor for disadvantaged business enterprise (DVBE) participation that can provide a 1% to 5% price reduction. The contract incorporates detailed rate sheets for various services and supplies, including maintenance, repair labor, parts, and specialized services such as fire extinguisher servicing and facility rental testing, although most pricing fields are placeholders. The agreement mandates strict security and personnel requirements, including gate clearance procedures, background checks, PREA training, and restrictions on electronic devices within the facility. Payment procedures specify monthly invoicing, with detailed instructions for submission and contact points for contract administration. The contract's legal framework is structured around state-level clauses, including certifications, compliance statements, and confidentiality provisions, with no explicit FAR clauses or military standards referenced. Overall, the contract ensures a structured, secure, and compliant approach to maintaining critical cooling infrastructure at a correctional facility, with clear administrative, security, and performance expectations.