CAAA Rapid Acquisition Sustainment Program (RASP) BOA

SECTION A – SOLICITATION EXECUTIVE SUMMARY

1. THREE-STEP PROCUREMENT FRAMEWORK

The Government will procure the Rapid Acquisition Sustainment Program (RASP) supply requirements utilizing a three-step process:

• Step One (Combined Synopsis/Solicitation): A separate Pre-solicitation Notice will not be issued; this synopsis is combined with the solicitation on SAM.gov in accordance with FAR Subpart 12.6. Individual order-level Request for Quotes (RFQs) under this Basic Ordering Agreement (BOA) will be competed exclusively within the qualified pool and will not be synopsized, ensuring rapid execution. Clauses are in effect through FAC 2026-01. The primary NAICS code is 332710 (Machine Shops; Size Standard: 500 employees). Other codes are listed in Attachment 0001 -  RASP BOA Purchase Description, and the Product Service Code is 5340 (Hardware, Commercial).
• Step Two (Master BOA Execution): The BOA Request for Proposal (RFP) will be released once for qualifications. The Government will execute no-cost, multi-award BOAs to responsible offerors whose proposals are compliant with Section L and rated "Acceptable" under Section M. BOAs are valid for up to five (5) years.

• NOTE: This RFP is the only opportunity to obtain a RASP BOA. Proposals will not be accepted or executed at any other time. If a contractor wishes to participate in any future RASP orders, they must respond to this initial RFP.

• Step Three (Order-Level Competition): As recurring supply needs arise, the PCO will issue competitive, order-level RFQs to the BOA pool. To participate, contractors must hold an active master BOA as of the RFQ closing date. Orders will result in individual, competitive Firm-Fixed-Price (FFP) contracts (Orders) under FAR 16.703.

2. SCOPE

Contractors will provide commercial products supporting Crane Army Ammunition Activity (CAAA) operations across the categories defined in Section B. Items ordered may include detailed specifications from controlled technical data packages referencing military specifications (MIL-SPEC) or restricted technical drawings.

3. SUBCONTRACTING FLEXIBILITY

Offerors must demonstrate technical capability within the scope of Attachment 0001- RASP BOA Purchase Description. Capability may be achieved with or without subcontractors. In Step Three order-level proposals, contractors are not bound to the subcontractors proposed in Step Two but must propose resources necessary to perform each individual order.

4. BASIS FOR AGREEMENT EXECUTION

The Government will execute no-cost, multi-award BOAs to responsible offerors with compliant proposals (Section L) rated "Acceptable" (Section M).

• NOTE: The Government reserves the right to waive the Compliance Review if in its best interest. 

The Government intends to execute BOAs on initial proposals without discussions. It reserves the right to negotiate if in its best interest but will only do so with offerors whose proposals do not contain significant informational deficiencies.

• LEGAL NOTICE: This master BOA process is not a competitive acquisition; the source selection procedures of FAR Part 15 do not apply. No pricing is requested or evaluated at this stage. Execution of a BOA does not constitute a contract or guarantee future orders.

SECTION B – CONTRACT LINE ITEM NUMBERS (CLINS)

The following unfunded CLINs are established at the master agreement level for administrative categorization only:

• CLIN 0001: Machined and Fabricated Metal Parts (NAICS 332710 / 332999)
• CLIN 0002: Plastics and Injection Molded Components (NAICS 326199)
• CLIN 0003: Wooden Containers, Boxes, and Pallets (NAICS 321920)
• CLIN 0004: Chemicals, Organic and Inorganic (NAICS 325510)
• CLIN 0005: Paints, Coatings, and Adhesives (NAICS 325510)
• CLIN 0006: Miscellaneous Hardware, Tools, and Gaskets (NAICS 332510)
• CLIN 0007: Other Class IX Sustainment Products

SECTION C – CAAA RASP EXECUTION BUSINESS RULES

1. GENERAL RULES

• A BOA is not a contract (FAR 16.703(a)). An order becomes a binding contract upon Government acceptance and award.
• The ordering period shall not exceed five (5) years from initial execution (DFARS 216.703(c)).
• Each BOA will be formally reviewed by the PCO annually (FAR 16.703(c)(2)) and revised as necessary.
• BOAs shall be changed only by modifying the agreement itself, not by individual orders. Modifications do not apply retroactively to active orders.
• Prior to the annual review, the PCO will confirm in writing if the contractor wishes to maintain the agreement. Either party may elect not to renew. The Government may cancel the BOA at any time if in its best interest.
• Only the Army Contracting Command–Rock Island Arsenal (ACC-RIA) is authorized to execute, modify, or perform annual reviews of these master BOAs. Other DoD activities may place orders under these BOAs with ACC-RIA approval.

2. STEP TWO EXECUTED BOAS (QUALIFICATION PHASE)

Offerors must demonstrate technical capability in at least one (1) supply category listed in Attachment 0001- RASP BOA Purchase Description by completing Attachment 0004 – Combined Technical and Past Performance Questionnaire. No site visits are required at this stage.

3. STEP THREE ORDER REQUESTS (ORDERING PHASE)

• Order competitions are limited to active master BOA holders.
• Order performance periods will be established in each order and remain valid through completion, even if they extend beyond the master BOA's 5-year term.
• Specific evaluation criteria (e.g., Price-Only, LPTA, or Tradeoff) will be identified in each order RFQ.
• Detail PDs, TDPs, and QA requirements will be provided at the order level.
• All orders will be Firm-Fixed-Price (FFP). Work shall not begin until the order is awarded.
• Business size standards and Non-Manufacturer Rule compliance will be certified and monitored at the order level.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1. ALIGNMENT

All supplies delivered under individual orders must support manufacturing and readiness at CAAA. Processes, tolerances, and quality controls must align with technical data packages (TDPs) provided at the order level.

2. JOINT CERTIFICAITON PROGRAM (JCP)

• Master BOA Level: To be eligible for a master BOA, and to maintain eligibility, the contractor must possess and maintain active JCP registration to access export-controlled TDPs and drawings.
• Verification: The Government will independently verify JCP status prior to execution. Failure to maintain active certification results in immediate termination of the BOA.
• Subcontractors: Prime contractors must ensure subcontractors are registered in the JCP if they require access to restricted drawings.
• Information Link: Procedures are available at the DLA Joint Certification Program (JCP) Website.

3. CYBERSECURITY MATURITY MODEL CERTIFICATION (CMMC)

• Conditional Self-Assessment: To be eligible for award, and to remain eligible for orders, the contractor must maintain at least a conditional CMMC Level 2 Self-Assessment in the Supplier Performance Risk System (SPRS) at award.
• Maintenance: Failure to maintain this status will result in immediate restriction from participating in order RFQs, inability to exercise options, and potential removal from the RASP BOA.
• Flow-Down: Subcontractor CMMC requirements (ranging from non-applicable to Level 2) will be defined in individual order solicitations. Primes are solely responsible for subcontractor compliance.

4. SUBCONTRACTING LIMITS AND THE NON-MANUFACTURER RULE (NMR)

• Limitations on Subcontracting (FAR 52.219-14): Primes must perform at least 50% of the cost of manufacturing (excluding materials) for supply orders.
• Non-Manufacturer Rule (FAR 52.219-33): Non-manufacturers must supply the product of a domestic small business manufacturer, unless an SBA class or individual waiver applies. The KO will monitor compliance at the order level.

5. LOCAL GATE SECURITY AND CAAA DELIVERY PROTOCOLS

• Delivery Address: CAAA, 300 Highway 361, Crane, IN 47522.
• Receiving Hours: 0700 to 1430, Monday through Thursday (excluding Holidays).
• By Appointment Only: Deliveries require a Carrier Appointment System (CAS) appointment. Non-CAS carriers must call 812-854-2199 or 812-854-2339 at least 48 hours prior to delivery. Unauthorized arrivals may be turned away.
• Documentation: Shipments must contain a packing slip or Bill of Lading (BOL) displaying the CAAA document number (W53W9LXXXXXXXX) and Order number.

6. ANNUAL REVIEWS AND ON/OFF RAMPING

The Government reserves the unilateral right to "on-ramp" (add) or "off-ramp" (remove) contractors from the BOA pool at any time based on annual review findings, performance, compliance (CMMC/JCP), or market changes.

SECTION J – LIST OF ATTACHMENTS

• Attachment 0001: RASP BOA Purchase Description; dated 06 August 2026
• Attachment 0002: Provisions and Clauses
• Attachment 0003: Offeror Points of Contact (POCs) Template
• Attachment 0004: Combined Technical and Past Performance Questionnaire (MS Word)
• Attachment 0005: Non-Acceptable File Types List

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. GENERAL PROPOSAL INSTRUCTIONS

Review Attachment 0001 – RASP BOA Purchase Description for insight into requirement details. Proposals must include sufficient information to demonstrate the offeror's understanding of each evaluated area.

The Government intends to execute BOAs to responsible offerors with compliant proposals rated "Acceptable" for Technical and "Acceptable" (or "Neutral") for Past Performance. Cost/Price will not be evaluated at this stage.

The Government intends to execute BOAs based on initial proposals without negotiations; initial proposals should contain complete information. The Government is not obligated to request missing data. It reserves the right to negotiate if in its best interest, but only with offerors whose proposals do not contain significant informational deficiencies.

• NOTICE: The source selection procedures of FAR 15.3 do not apply. Orders issued against the BOA will be competitive.

Proposals must be valid for 180 days. Late proposals will not be accepted. Offerors must monitor SAM.gov for amendments.

2. PROPOSAL PREPARATION

Proposals must be in English. Failure to comply with instructions marked as COMPLIANCE REQUIREMENT renders a proposal non-compliant, and it will not be evaluated.

• NOTE: The Government reserves the right to waive the Compliance Review if in its best interest

No classified material is permitted. Offerors must have an active SAM.gov registration and CAGE Code at submission. Files must be compatible with Office 365 and must not be locked or password-protected. PDF files must be legible and text-searchable. Compressed (*.zip) or executable (*.exe) files are not accepted.

4. PROPOSAL STRUCTURE

Include the offeror's name, CAGE code, RFP number, and date in the header/footer of each page. Submit only one proposal per firm. Proposals must provide narrative evidence of capabilities rather than merely repeating RFP requirements. Prior performance data not submitted will not be considered.

5. INFORMATION TO BE SUBMITTED

VOLUME I – ADMINISTRATIVE COMPLIANCE (INDIVIDUAL PDF FILES)

• SAM.gov Registration: PDF printout showing active registration and no exclusions.
• JCP Certification: Active, approved DD Form 2345.
• CMMC Compliance: SPRS verification showing at least a conditional CMMC Level 2 Self-Assessment.

VOLUME II – TECHNICAL AND PAST PERFORMANCE (INDIVIDUAL WORD FILES)

• ATTACHMENT 0004 – Combined Technical and Past Performance Questionnaire
• ATTACHMENT 0003 – Points of Contact

**Required File Name: OfferorName_Att0003_POCs

SUBMISSIONS ARE DUE FRIDAY OCTOBER 26th 2026 BY 1:00PM CST.

6. QUESTIONS

Submit questions via email to the Contract Specialist listed above. Questions received less than 72 hours prior to closing may not be considered.

7. POINTS OF CONTACT (POC)

Submissions should be sent in via email to Contract Specialist Dustin Sexton (dustin.p.sexton.civ@army.mil) and Contracting Officer Ryan Buhman (ryan.j.buhman.civ@army.mil).

8. TECHNICAL FACTOR (VOLUME II, ATTACHMENT 0004)

Offerors must demonstrate technical capability by completing Technical Questionnaire portion of Attachment 0004 – Combined Technical and Past Performance Questionnaire.

• Required File Name: OfferorName_Att0004_Technical
• File Format: MS Word
• Sourcing and Manufacturing Expertise: Select "YES" or "NO" for each product category listed on Page 1. For each category marked "YES", outline your facilities, machinery, sourcing, or warehousing capacities demonstrating your ability to perform.

9. PAST PERFORMANCE FACTOR (VOLUME II, ATTACHMENT 0004)

Offerors must demonstrate a history of successful, reliable performance by completing Past Performance References in Attachment 0004 – Combined Technical and Past Performance Questionnaire.

• Instructions: List at least one (1) and up to twelve (12) recent (within 3 years) and relevant contracts or purchase orders supplying similar industrial parts, hardware, or chemicals.
• Data Fields: Complete all columns on Page 2 (Contract Number and Category of Supplies)

SECTION M – EVALUATION FACTORS FOR AWARD

1. BASIS FOR AGREEMENT EXECUTION

The Government will execute a BOA to any responsible offeror whose proposal is compliant, rated "Acceptable" under Technical, and rated "Acceptable" (or "Neutral") under Past Performance. No price evaluations or trade-offs will occur at the Master BOA level.

 MULTI-CATEGORY AND NAICS ELIGIBILITY

Offerors are NOT required to demonstrate capability or past performance across all NAICS codes or supply categories to be eligible. To receive a master BOA, an offeror must demonstrate capability and provide references for at least one (1) category.

The master BOA will specify the categories the vendor qualified under. Subsequent competitive orders will only be competed among BOA holders qualified under the NAICS code applicable to that order.

COMPLIANCE REVIEW

The Government will perform an initial administrative check to ensure all required documents (Volume I and II) are present and submitted in individual PDF and MS Word format. Non-compliant proposals will be excluded without further evaluation.

• Note: The Government reserves the right to waive the Compliance Review if in its best interest.

2. TECHNICAL FACTOR EVALUATION (VOLUME II, ATTACHMENT 0004)

Evaluators will assess Page 1 of Attachment 0004 to verify the offeror’s capability in their proposed categories. An overall “Acceptable” rating requires demonstrating satisfactory technical capability and quality control in at least one (1) category.

The Technical Factor is rated on an Acceptable/Unacceptable basis:

Technical Rating                                                                                                   

ACCEPTABLE :  The proposal meets requirements. Page 1 responses demonstrate adequate expertise and clear capability to perform manufacturing, machining, sourcing, or hardware supply in at least one (1) proposed category. The response shows a sound process for handling controlled TDPs and quality control. Risk of unsuccessful performance is low to moderate.

UNACCEPTABLE : The proposal does not meet requirements. Page 1 responses fail to demonstrate adequate expertise capability, or quality control in any proposed category. The response contains material failures or fails to address critical areas. Risk of unsuccessful performance is high. Unacceptable proposals are ineligible for a BOA.

3. PAST PERFORMANCE FACTOR EVALUATION (VOLUME II, ATTACHMENT 0004)

Evaluators will assess Page 2 references for recency (within 3 years), relevancy (similar scope and complexity to the proposed categories), and performance quality.

The Past Performance Factor is rated on an Acceptable/Unacceptable/Neutral basis:

    Past Performance Rating                                                                                                  

    ACCEPTABLE :  Based on the performance record, the Government has a reasonable expectation of successful performance. Records indicate satisfactory or better quality, timely delivery, and  compliance with terms. Any historical issues were minor and accompanied by corrective actions.

   UNACCEPTABLE : Based on the performance record, the Government does not have a reasonable expectation of successful performance. Data indicates consistent, unmitigated negative performance, severe delays, unresolved cure notices, or default terminations.

    NEUTRAL : No recent/relevant record is available, or the record is too sparse to evaluate. In accordance with FAR 15.305(a)(2)(iv), the offeror will receive a "Neutral" rating, which equates to  "Acceptable" for qualification purposes.

4. EVALUATION DEFINITIONS

• STRENGTH: A particular aspect of the proposal that has merit or exceeds requirements in a way advantageous to the Government during order-level performance.
• WEAKNESS: A flaw in the proposal that increases the risk of unsuccessful performance.
• DEFICIENCY: A material failure of a proposal to meet a requirement, or a combination of weaknesses that increases the risk of unsuccessful performance to an unacceptable level.