Call for SF 330s - Santa Rosa CBOC Eye & Audiology Clinic Design

Call for SF 330s. Please read the entire document. The Department of Veterans Affairs San Francisco Health Care System (VASFHS) is seeking Architectural/Engineering Firms to submit Standard Form (SF) 330 for Project 662-23-126, Santa Rosa CBOC Eye and Audiology Clinic Design. The design requires upgrades to the Santa Rosa CBOC which includes the first floor Audiology Clinic and the second floor Eye Clinic. The project will be located at located at 3841 Brickway Boulevard, Santa Rosa, CA 95403. I. DESCRIPTION OF REQUIREMENT A. San Francisco VA Health Care System requires the services of a qualified architect and engineer (A/E) to provide design services for Santa Rosa CBOC Eye and Audiology Clinic Design. The A/E shall prepare schematic design, design development, and construction drawings to include specifications, narrative of the work to be completed, cost estimate, and construction period services to support all disciplines necessary to redesign approximately 3,000 square feet of clinic space. The design requires upgrades to the CBOC in accordance with this scope of work. Scope of Work includes: First Floor Audiology Clinic Room 123 Install fixed open shelving on two walls. Room 126 Remove ceiling patient lift located in room 215 and install in room 126. Room 129 Install door. Room 130 Remove all mechanical and plumbing contents located in the room. Remove dental water and replace with standard water plumbing. Rooms 131, 133,135, and 137 Replace flooring. Install in east wall a right hand, solid wood door in the room entrance matching size and style of door located in room 141. Frame and finish remaining space from door installation. Remove cabinetry, patch, and paint walls. Remove and cap dental gas outlets. Room 132 Remove and replace sink and cabinet with new sink and hands-free faucet. Room 134 Remove existing door and replace with a door with center glass. Room 138 - Remove and replace sink and cabinet with new sink and hands-free faucet. Room 141 Remove existing sink, plumbing, and cabinetry. Remove existing door and wall where door is hung. Remove eastern wall (opposite wall) creating a hallway through the existing office space. Install additional 110-volt power outlet. Hallway from Waiting Room Install a right hand, solid wood door. Second Floor Eye Clinic Room 215 Install card reader. Frost glass on door and install a dimmer switch for room light. Install an according divider wall. Room 217 Remove existing floor and install flooring that matches room 227. Install sink and cabinet in location most convenient for plumbing. Install dimmer switch for room light. Room 224 Install a right hand, solid wood door in the northeast corner of the eastern wall leading to Hallway (006). Install sink and cabinet in location most convenient for plumbing. Finishes All finishes to include paint, flooring, doors, door hardware, cabinetry, and cabinetry hardware to match existing clinic finishes. Repaint and install new flooring as required in the space. Create furniture plan. The A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL ). B. The contract work requires multiple disciplines. The Prime firm shall be a licensed/registered professional firm and the lead designer in each discipline must be registered but neither need to be registered in California. The disciplines required may include, but are not limited to: Architectural, Civil, Interior Design, Structural, HVAC, Plumbing, Electrical, Fire Protection, Construction Cost Estimating, Signage/Wayfinding, Landscaping and Geotechnical. Include any additional disciplines that may be necessary on the SF 330. C. SF 330 Part 1F Example Projects; present all relevant VA projects first. Include in block 21 the contract number for all federal projects. Do not include the CPARS reports for federal projects. D. The range of the estimated construction cost is between $500,000 and $1,000,000. E. Estimated Date of Award of the Design Contract: By September 15, 2023 F. Estimated design period of performance: Ninety (90) calendar days II. SET-ASIDE This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set aside under the Veterans First Contracting program as required by 38 U.S.C. 8127-8128, as implemented under VA Acquisition Regulation (VAAR) subpart 819.70. The term Service-Disabled Veteran-Owned Small Business (SDVOSB) under the Veterans First Contracting program has the same meaning as Service-Disabled Veteran-Owned Small Business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. These businesses must be listed as verified in the Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/ in addition to meeting the small business size standard for NAICS 541330 ($22.5M) to be eligible for award under the Veterans First Contracting Program. All SDVOSB firms that submit Standard Form (SF) 330s must be listed in VetCert as a verified to be considered for this procurement. Offers from non-verified SDVOSBs are considered deficient and will not be evaluated further. A firm s status will be verified in VetCert at time of receipt of the SF 330, prior to conducting evaluations/interviews/discussions, and prior to award. This set aside process is in keeping with VA Procurement Policy Memorandum 2016-05 Implementation of the Veterans First Contracting Program, FAR Part 19, and the requirements of FAR 36.6 for acquiring Architect-Engineer Services. In part 1C of SF 330, indicate in block 11 the socio-economic status of that firm (SDVOSB/VOSB/WOSB, etc) III. SELECTION CRITERIA A. Selection of firms for interviews and negotiations shall be based on an evaluation of the submitted SF 330s on the basis of the selection criteria listed below in a descending order of precedence. SF-330 s, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant. Part II shall be submitted for each proposed consultant s office involved. B. Selection Criteria descriptions are provided below. i. Professional Qualifications Necessary for Satisfactory Performance of Required Services: Professional qualifications of the Project Manager(s), Designers of Record, and the proposed team. This will include the record of the proposed team have working together. Note: The lead designer in each discipline must be registered but does not have to be registered in California. ii. Specialized Experience and Technical Competence: Specialized experience and technical competence required for this specific project, including, where appropriate, experience in construction/renovation of clinics or hospital space. The effectiveness of the proposed project team, including management structure, and coordination of disciplines. iii. Capacity: This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. a. The general workload and staffing capacity of the design office will be evaluated. b. In section H of the SF 330, list the current projects with a design fee of greater than $50,000 being designed in the prime firm s office. c. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the estimated contract performance period. iv. Past Performance: Past performance on recent (within 5 years of the due date of SF 330s) contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and record of significant claims against the firm. Where there is no record of past performance, the proposal will be rated as neutral. See I.C. above do not include CPARS reports. v. Geographical location and knowledge of the locality of the project: The physical location of the prime firm s office as well as their familiarity of the building codes, environmental regulations, soil conditions, local construction methods/environment, and seismic requirements within the Santa Rosa California area. vi. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A/E services. vii. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. IV. SUBMISSION REQUIREMENTS: A. No more than forty (40) pages B. Font size no smaller than 10 C. Size of emails not to exceed 10 MB. If more than one email is sent, number emails in subject line as 1 of 2, 2 of 2. D. Completed and return VAAR 852.219-75 VA Notice of limitation on Subcontracting Certificate of Compliance for Services and Construction (attached) E. Subject line of the email shall state Company Name | Response to 36C26123R0073 | email 1 of 2 (if necessary) F. In the body of the email include Prime Company Name; UEI Number, email address and phone number of primary point of contact