[CANCELED] CANCELLED FY2026 Internet/WAN 470 - South Madison Community School Corporation

All bidders are encouraged to: 1. Read, print, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules . Request for Proposals Internet/WAN Services South Madison Community School Corporation seeks Internet Access and Data Transmission Services. We seek symmetrical bandwidth at 1+/- Gbps scalable to 10+/- Gbps with guaranteed throughput to the Applicants head-end located at 1 Arabian Drive, Pendleton, IN 46064 beginning 07/01/2026. Please provide laddered pricing in 1 Gbps increments in all bids and contracts. South Madison CSC currently has two internet circuits serving the entire school corporation, but all options will be considered. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. . The Applicant seeks a seeks 3+/-year or 5+/-year contract with TWO, 1-Year voluntary extensions; other terms will be considered. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. The Applicant prefers that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . We will require 30+/- public IPv4 addresses. Please provide individual or block pricing for additional addresses to account for potential growth during the term of the contract. You may also provide optional pricing for the technical equivalent number of IPv6 addresses. Additionally, we will consider basic firewall service as an optional component of your Internet access service. . ADDITIONAL SERVICE REQUESTS - Internet Access and WAN Circuits South Madison Community School Corporation seeks both Internet Access and WAN circuits in this Form 470. Service providers may bid on one or both of these services. The Applicant requests that interested service providers include separate pricing for Internet Access, WAN circuits, and bundled Internet Access with WAN circuits. The Applicant reserves the right to select a single or multiple vendors for these services to maximize the cost effectiveness for the Applicant.
South Madison Community School Corporation seeks to lease lit network capacity to provide an eligible Standalone Data Transmission (WAN) Service between its eligible sites and its network head-end, located at 1 Arabian Dr, Pendleton, IN 46064 beginning July 1, 2026. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding and an Applicant-issued Notice to Proceed, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. Sites to be connected to the head-end are listed below. Administrative Office, 203 South Heritage Way, Pendleton, IN 46064 Pendleton Heights Middle School, 7450 S 300 W, Pendleton, IN 46064 Carnegie Learning Center, 424 East State Street, Pendleton, IN 46064 Pendleton Elementary School, 327 East Street, Pendleton, IN 46064 Pendleton Elementary Intermediate School, 301 East Street, Pendleton, IN 46064 East Elementary School, 893 E US 36, Pendleton, IN 46064 Maple Ridge Elementary School, 8537 S County Rd 650 W, Pendleton, IN 46064
In each building, the selected vendor will demarc the service in an existing network closet to be designated by the Applicant. . Your proposal should include pricing options for 100 Gbps connections between each endpoint site and the head-end site (7 to 700 Gbps at the head-end site) and should allow for service level changes to be made to any location during the term of the contract. . Respondents should offer a fully managed, leased lit solution that delivers the bandwidth scalability and speed, and meets the uptime, latency, and jitter specifications outlined in this RFP. While the service requirements herein would commonly describe leased lit fiber, this request is technology neutral and the Applicant will consider any combination of transmission medium including fiber-only networks, fiber/non-fiber hybrid networks, or non-fiber networks such as cable, DSL, copper, satellite, or microwave. . Due to the character limitations of the 470 application, please print, and follow the RFP details carefully.
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Questions/Site Visits - No questions will be received and no informational meetings or building visits will be scheduled. If clarification is required, information for the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The district reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should be e-mailed to the office of Ryan Watts, Director of Information Technology at rwatts@smsc.com, AND James Teaney, Systems Manager, at jteaney@smcsc.com, by NOON EST, December 18, 2025. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260007094/130206/20642880-USAC_FCC_FORM_470_APPLICATION_260007094_CERTIFIED.pdf