Carbonless, Paper-Negotiated Contract

The State of Mississippi is seeking proposals for a carbonless paper contract under solicitation number 3130002363, seeking manufacturers to supply a comprehensive line of carbonless paper products to state agencies. The contract, posted on June 1, 2026, with a proposal deadline of July 15, 2026, at 3:00 PM CDT, is a negotiated, non-competitive solicitation under NAICS code 459410, intended for SLED entities. Manufacturers must register in the state’s MAGIC e-procurement system, submit a current W9, and certify they are authorized to do business in Mississippi and not debarred or suspended. All proposals must comply with the Format and Guidelines for Proposals and include mandatory attachments: a signed proposal letter, a detailed Price List Spreadsheet in Excel format showing MSRP and discounted prices with percentage reductions, an Internal Catalog Spreadsheet with supplier part numbers, descriptions, NIGP codes, discounted and MSRP prices, and units of measure, a Purchase Summary listing all sales to state entities, and a signed attestation form verifying the accuracy of those sales. Additionally, vendors must provide an authorized dealers list, product brochures, minority vendor status, and a copy of their GSA contract if applicable. All items must be discounted competitively relative to MSRP and compared to pricing offered to the GSA, other states, and large commercial customers. Products must meet or exceed industry and manufacturer standards for quality and performance, be free from defects such as wrinkles, tears, dust, discoloration, and slime spots, and be uniform in texture, brightness, finish, and caliper. Paper must be laser-compatible and impact printable, available in coated back, coated front and back, and coated front configurations, in recycled, cut sheet, and continuous feed forms, with various colors, sizes, basis weights, and multi-part options. Packaging must be secure to prevent moisture, contamination, and damage, with each ream containing a minimum of 500 sheets and clearly labeled with product description, size, color, basis weight, grain direction, quantity, and manufacturer identification. The contract will run from October 1, 2026, to September 30, 2027, with no renewal options, and all shipments must be F.O.B. destination with the vendor bearing all freight and shipping costs. Invoices must be submitted electronically through state-mandated systems and are