Carpet Cleaning & Maintenance (CANCELLATION)

THIS AMENDMENT IS TO INFORM PROSPECTIVE CONTRACTORS THAT THIS SOLICITATION WILL BE CANCELLED IN ITS ENTIRETY. A CANCELLATION NOTICE WILL BE POSTED FOLLOWING THIS AMENDMENT. A NEW SOLICITATION IS PROJECTED TO BE ADVERTISED FOR THIS REQUIREMENT IN THE NEAR FUTURE. This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request For Quote (RFQ) and the solicitation number is F2VUEN8338AM02. This acquisition is 100% set aside for small businesses. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following: carpet cleaning and maintenance services in approximately 10 facilities with an estimated square footage of 320,364. DESCRIPTION OF REQUIREMENT The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform carpet maintenance services. The products are Interface brand carpet tiles manufactured by Collins and Aikman and Mohawk carpet tiles manufactured by Mohawk Group and carry a 15 year warranty only if a carpet mill-authorized service provider can certify its condition acceptable. Contractor will develop and perform a carpet mill-approved carpet maintenance program. The carpet maintenance program shall be developed and performed in accordance with the standards and provisions published by the Carpet Institute of Inspection, Cleaning and Restoration Certification Board (IICRC), the Carpet and Rug Institute (CRI), and the manufacturer warranty specifications in order to satisfy the warranty provisions. The contractor shall submit an annual carpet maintenance schedule showing anticipated dates and times when cleaning will be performed within two weeks after award of the contract. Base year plus four (4) option years: CLIN 0001-- Carpet Cleaning and Maintenance -- Base year -- Mar 1, 2009-Feb 28, 2010 CLIN 0002 -- Additional Carpet Cleaning - Base Year -- Mar 1, 2009 - Feb 28, 2010 CLIN 1001-- Carpet Cleaning and Maintenance - Opt Yr 1- Mar 1, 2010 - Feb 28, 2011 CLIN 1002 -- Additional Carpet Cleaning - Opt Yr 1 - Mar 1, 2010 - Feb 28, 2011 CLIN 2001-- Carpet Cleaning and Maintenance - Opt Yr 2 -- Mar 1, 2011 - Feb 29, 2012 CLIN 2002 -- Additional Carpet Cleaning - Opt Yr 2 -- Mar 1, 2011 - Feb 29, 2012 CLIN 3001-- Carpet Cleaning and Maintenance - Opt Yr 3 -- Mar 1, 2012 - Feb 28, 2013 CLIN 3002 -- Additional Carpet Cleaning - Opt Yr 3 -- Mar 1, 2012 - Feb 28, 2013 CLIN 4001-- Carpet Cleaning and Maintenance - Opt Yr 4 -- Mar 1, 2013 - Feb 28, 2014 CLIN 4002 -- Additional Carpet Cleaning - Opt Yr 4 -- Mar 1, 2013 - Feb 28, 2014 SEE ATTACHED PERFORMANCE WORK STATEMENT FOR FULL DETAILS OF SERVICES AND/OR SUPPLIES REQUIREMENT An organized site visit as been scheduled for 21 January 2009 at 9:00 am. Participants shall submit full name to include first, middle, and last; social security number; driver license number with the issuing state of all attendee of the site visit to Leyla Campbell at contact@example.gov no later than 20 January 2009 at 9:00 am. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26 effective 12 June 2008, DFAR DCN 20080721 and AFFAR AFAC 2008-0605. Fed Biz Ops Numbered Notes per FAR Part 5.207-13(e) Apply: 1, 12, 13, and 23. The North American Industry Classification System code (NAICS) is 561740, Carpet and Upholstery Cleaning Services. The Standard Industrial Classification (SIC) is 7217, Carpet and Upholstery Cleaning with a Small Business size standard of $4.5 Million. The wage determination applicable to this acquisition is 2005-2125, revision No. 8. A firm fixed price contract will be awarded. All interested parties must bid on all items. BASIS FOR AWARD: Award will be made to the lowest price offeror that is determined to be technically acceptable. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the service offered to meet the Government requirement ? Contractor shall be an authorized mill-certified service provider to maintain warranty specifications. (ii) price ? Proposals shall be evaluted to determine price fair and reasonableness. (iii) past performance ? Letters of appreciation, recognition or commendation etc. received on behalf of a customer may be submitted to include name, phone number, and email address. The Government will consider up to three (3) such documents. Technical and past performance, when combined, are approximately equal to price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) DELIVERY ADDRESS: The carpet cleaning and maintenance service is to be procured on behalf of United States Special Operations Command (US SOCOM), MacDill AFB (Tampa), FL 33621. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.217-5 Evaluation of Options, FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions. The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal);FAR 52.219-28, Small Business Representations, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-41, Service Contract Act of 1965; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.225-13, Restrictions on Certain Foreign Purchases, FAR 52.232-33 Payment By Electronic Funds Transfer-Central Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252.204-7003 Control Of Government Personnel Work Product, 252.232-7010, Levies on Contract Payments; 252.243-7001, Pricing Of Contract Modifications. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program, DFARS 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program, DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.247-7024, Notification of transportation of Supplies by Sea. The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full text: AFFARS 5352.201-9101, Ombudsman: (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication or protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsman Mr. Michael R. Jackson, HQ AMC/A7K, 507 Symington Drive, Scott AFB, IL 62225-5022, +1 (555) 000-0000, fax (618) 256-668, email: contact@example.gov. Concerns, issues, disagreement, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/ACQ, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause), 5352-242-9000, Access To Air Force Installations. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months. (End of clause) Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Lack of registration in the CCR database will make an offeror ineligible for award. DEADLINE: Offers are due on 29 January 2009 by 1:00 PM EST. Submit offers or any questions to the attention of Leyla Campbell, 6CONS/LGCB, via fax +1 (555) 000-0000, or preferably by email to contact@example.gov.