This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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CARTO Mapping ABLATION

Closed

36C25526Q0408Federal

Submission Closed05/22/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The contract involves the acquisition of an upgrade kit and a new generator for the existing CARTO 3 Mapping Ablation System at the Harry S. Truman VA Medical Center in Columbia, Missouri, with the goal of enhancing the accuracy, safety, and efficiency of cardiac electrophysiology procedures. The contractor is responsible for delivering all required hardware and software components, including a fully compatible upgrade kit and a new generator specifically designed for the CARTO 3 system, along with complete technical documentation and installation guides. All equipment and software must meet current CARTO 3 specifications and comply with Section 508 accessibility standards to ensure usability by individuals with disabilities. The government will provide the facility and environment for installation, while the contractor is expected to perform all services independently, without direct supervision, and must supply detailed documentation enabling VA biomedical engineering staff to complete installation and operation without further assistance. Bi-weekly progress reports are required from the contractor starting immediately after contract award, covering procurement, delivery status, and any encountered issues. The delivery location is strictly limited to the VA medical center, where incoming inspection by Supply Chain Management and functional validation by the Biomedical Engineering team will be conducted. Key personnel must have demonstrated experience in medical device installation and support, and their resumes may be requested for qualification verification. No security clearances are required for personnel, but all must comply with facility security protocols during on-site activities. All data generated under this contract is the property of the government, and the contractor must maintain confidentiality. Travel must be pre-approved by the Contracting Officer or Contracting Officer Representative and reimbursed in accordance with federal regulations. The solicitation is a sources-sought notice, indicating this is a pre-award market research activity with no pricing, contract value, or formal line-item data provided. The point of contact for inquiries is Jon Lutmer from the Department of Veterans Affairs, and the submission deadline for responses is May 22, 2026.

General Info

Supply and install upgraded CARTO 3 system with generator, software, training, and compliance at VA Medical Center.

Agency

Department Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)View Agency

NAICS

513210 - Software PublishersView NAICS

Place of Performance

Columbia, MO, 65211, USA

Set-Aside

NONE

Documents

(1)

Sources Sought Notice for Cardiac Mapping Ablation Upgrade - Solicitation 36C25526Q0408

PDF•sources-sought

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 16

Sources Sought

Response DeadlineMay 22

Deadline has passed

Submission Closed

05/22/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)

Contacts1 person available

OfficeLEAVENWORTH, KS, 66048, USA

Organization / Agency

Department Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)

View Agency Profile

Office AddressLEAVENWORTH, KS, 66048, USA

Contacts

Jon Lutmer

contact@example.gov

+1 (555) 000-0000

Full Description

Statement of Work CARTO 3 ABLATION UPGRADE

GENERAL INFORMATION

1.0 Scope of Work:

The objective of this project is to acquire an upgrade kit and a new generator for the existing CARTO 3 Mapping Ablation System at Harry S. Truman VA Medical Center (HSTVA) located at 800 Hospital Dr, Columbia, MO. This upgrade aims to enhance the system's performance, ensuring improved accuracy, safety, and efficiency in cardiac electrophysiology procedures.

2.0 Background:

The Harry S. Truman VA Medical Center utilizes the CARTO 3 Mapping Ablation System for cardiac electrophysiology procedures. Over time, the existing generator and system modules have become outdated, impacting the effectiveness of the system and the quality of patient care. Given the critical role of precise mapping in treating arrhythmias, this upgrade is essential to maintain high standards of care. Supply Chain Management will conduct an incoming inspection upon delivery, and the Biomedical Engineering (Biomed) team will perform necessary checks to ensure proper functionality.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

The contractor must provide and deliver the following:

An upgrade kit suitable for the CARTO 3 Mapping Ablation System, including all necessary software and modules.
A new, compatible generator specifically designed for the CARTO 3 System.
Complete technical documentation and installation guides for both the upgrade kit and generator.

Tasks to be performed by the contractor:

Supply and deliver the specified upgrade kit and generator to the Harry S. Truman VA Medical Center.
Provide support and training resources as needed for the proper installation and operation of the upgraded system components.
Ensure all equipment and provided software/middleware meet the current standards and specifications for the CARTO 3 Mapping Ablation System.

Note: The contractor is expected to perform these services independently without direct supervision. Approval of key personnel may be needed but not on an individual-task basis. Clear, detailed documentation must be provided to enable VA personnel to execute installation without further oversight.

4.0 Government Furnished:

The government will furnish the necessary environment and facilities to house and utilize the upgraded CARTO 3 System. The Harry S. Truman VA Medical Center, located at 800 Hospital Dr, Columbia, MO, will be the designated location for delivery.

The COR (Tyler Wells, Tyler.Wells2@va.gov) is responsible for reviewing and approving reports and final products generated under the contract. Federal holidays and facility access limitations will be communicated as needed upon agreement.

5.0 Deliverables / Schedule:

Reporting Requirements: The contractor is required to provide status reports on the progress of procurement, delivery, and any encountered issues. This should be done on a bi-weekly basis, starting immediately after contract award.

6.0 Travel:

Any required travel must be discussed and pre-approved by the Contracting Officer (CO) or Contracting Officer Representative (COR). All travel expenses will be reimbursed in accordance with Federal/agency travel regulations.

7.0 Contractor’s Key Personnel:

Key personnel should have relevant experience in medical device delivery, installation, and customer support. Resumes may be required upon request to verify qualifications pertinent to the SOW requirements.

8.0 Security Requirements:

No specific security clearances are required for delivery personnel; however, adherence to facility security protocols during delivery and setup is mandatory.

9.0 Data Rights:

Any data produced, furnished, or used in meeting the contract requirements remains the property of the government. The contractor must ensure confidentiality and proper handling of any sensitive information.

10.0 Section 508 – Electronic and Information Technology Standards:

All software and technology provided must comply with Section 508 requirements to ensure accessibility for individuals with disabilities.