This Solicitation opportunity from Arizona was posted on April 16, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Arizona Department of Veterans Services is soliciting proposals under solicitation number BPM006194 for Case Management Services to support the Military Family Relief Fund and the Transition in Place program. The primary objective is to provide housing and case management services for homeless Veterans within the state of Arizona. Interested contractors must submit their proposals through the Arizona Procurement Portal, with a final response deadline of May 17, 2024. Evaluation of proposals will be based on the contractor's experience, proposed method of approach, and total cost.
Qualified offerors must provide comprehensive documentation, including a detailed method of approach covering intake and tracking systems, an organizational profile, and a price sheet detailing all direct and indirect expenses. Mandatory requirements include a Business Associates Addendum for HIPAA compliance regarding protected health information, certification against the forced labor of ethnic Uyghurs, and disclosure regarding the boycott of Israel. Additionally, contractors must adhere to strict data security standards, including NIST SP800-53 and StateRAMP certification or a prerequisite security assessment. Bidders are also required to submit a letter of insurability, a list of key personnel, and at least three client references from the last five years.
General Info
Arizona seeks case management and housing services for homeless veterans by May 17, 2024.
DOCX, High priority: read this first2 pages · specifications
HighAI Summary for Attachment 13 - Arizona Baseline Infrastructure Security Controls: This document outlines the mandatory data security and infrastructure controls for contractors working with the State of Arizona. It specifies compliance with the State of AZ Data Security Standard S8120 and NIST SP800-53. The document defines data classification levels (Low vs. Moderate Impact) and requires offerors to provide certification (FedRAMP/StateRAMP) or complete a prerequisite assessment and subsequent security authorizations upon award.
DOCX
DOCX, High priority: read this first1 page · specifications
HighAI Summary for Attachment 14 - Prerequisite Assessment of Arizona Baseline Infrastructure Security Controls: This document outlines the mandatory security assessment requirements for offerors to be susceptible for award. It requires vendors to complete a NIST 800-53 revision 4 based assessment for SaaS, PaaS, and IaaS services, following the State Data Classification Policy. Offerors must submit the completed assessment spreadsheet and supporting documentation (SSP, policies, and procedures) as Attachment 14.
DOCX
DOCX, High priority: read this first1 page · past-performance
HighAI Summary for Attachment 8 - Organization Profile: A solicitation attachment form used to collect organizational data from bidders, including company history, experience in Arizona, representative contact information, licenses, financial ratings, and operational capacity.
DOCX
DOCX, High priority: read this first2 pages · past-performance
HighAI Summary for BPM006194 Attachment 10 - Experience and Capacity Response: A solicitation attachment requiring offerors to provide a narrative response regarding company profile, experience serving homeless Veterans in Arizona, and financial stability. It includes specific requirements for organizational charts, litigation disclosures, and audited financial statements.
DOCX
DOCX, High priority: read this first2 pages · specifications
HighAI Summary for BPM006194 Attachment 12 - Method of Approach: This document is a solicitation attachment requiring offerors to provide a narrative response detailing their method of approach for service delivery. It includes 11 specific sections covering intake procedures, conflict of interest verification, tracking systems, training plans, confidentiality, social determinants of health for Veterans, and case manager ratios, all cross-referenced to the Scope of Work.
DOCX
DOCX, High priority: read this first4 pages · conformance-statements
HighAI Summary for BPM006194 Attachment 5 - Conformance Statements: A solicitation attachment requiring offerors to attest their compliance with the Instructions to Offerors, Scope of Work, and Contract Terms and Conditions. It includes structured forms for documenting specific exceptions and providing alternate language and rationale.
DOCX
DOCX, High priority: read this first3 pages · solicitation-attachment
HighAI Summary for BPM006194 Attachment 6 - Key Personnel Form: A mandatory form for bidders to document the qualifications, experience, and roles of proposed key personnel. It requires details on employment length, government agency experience, primary responsibilities, and certifications for each key staff member.
DOCX
DOCX, High priority: read this first1 page · specifications
HighAI Summary for BPM006194 Attachment 7 - Letter of Insurability: This document specifies the requirements for a Letter of Insurability to be provided by the Offeror. It serves as proof that the Offeror currently possesses or can obtain the minimum scope and limits of insurance required by the Special Terms and Conditions. It also notes that awarded contractors must provide electronic Certificates of Insurance and policy endorsements before commencing services.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for BPM006194 Case Management Services RFP: Request for Proposal (RFP) No. BPM006194 issued by the Arizona Department of Veterans’ Services to establish contracts for Case Management Services for the Military Family Relief Fund (MFRF) and Transition in Place (TIP) program. The document includes a scope of work for housing and case management for homeless Veterans, submission instructions via the Arizona Procurement Portal, and a due date of May 8, 2024. This is Revision No. 8, revised March 2024.
DOCX
DOCX, High priority: read this first1 page · offer-and-acceptance
HighAI Summary for BPM006194 Offer and Acceptance Form: A formal submission document for Case Management Services under solicitation BPM006194. It includes sections for initial, revised, and best and final offers, certifications regarding non-discrimination and anti-collusion, and a formal acceptance section for the State of Arizona.
XLSX
XLSX, High priority: read this first1 page · bid-schedule
HighAI Summary for BPM006194 Price Sheet - Case Management Services: Price sheet for Solicitation BPM006194 regarding Case Management Services for the Military Family Relief Fund. It requires offerors to provide a cost breakdown for key personnel, inclusive of all direct and indirect expenses, overhead, and travel.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for BPM006194 Solicitation Amendment No 1 - Case Management Services: Solicitation Amendment No. 1 for Case Management Services (BPM006194) issued by the Arizona Department of Veterans Services. The amendment extends the bid due date from May 8, 2024, to May 16, 2024, at 5:00 PM MST. Suppliers are required to acknowledge the amendment and re-submit bids via the Arizona Procurement Portal.
DOCX
DOCX, High priority: read this first16 pages · rfp
HighAI Summary for BPM006194 Solicitation Instructions to Offerors - Case Management Services: Instructions to Offerors for solicitation BPM006194 regarding Case Management Services for the State of Arizona. The document outlines submission requirements, including pricing, technical questions, and mandatory NIST security assessments (Attachment 14). It defines the evaluation criteria based on experience, method of approach, and cost, and provides guidance on the BAFO process and StateRAMP certification requirements.
DOCX
DOCX, High priority: read this first5 pages · supporting-document
HighAI Summary for Business Associates Addendum (HIPAA): A Business Associates Addendum (BAA) for the State of Arizona System, ensuring that contractors comply with HIPAA Administrative Simplification requirements (45 CFR Parts 160 and 164). It defines obligations regarding the use, disclosure, and protection of Protected Health Information (PHI), including strict reporting requirements for unauthorized disclosures and security incidents.
DOCX
DOCX, Low priority1 page · supporting-document
LowAI Summary for Attachment 9 - Proposed Subcontractors: A solicitation attachment form used by offerors to disclose whether they intend to use subcontractors. It requires the listing of subcontractor names, contact information, small business status, the specific work to be performed, quality assurance/control measures, and the percentage of total contract work assigned to each subcontractor.
DOCX
DOCX, Low priority1 page · other
LowAI Summary for Boycott of Israel Disclosure: A mandatory disclosure form requiring offerors to certify their compliance with A.R.S. § 35-393 regarding boycotts of Israel, including specific exemption criteria for small businesses, non-profits, or low-value contracts.
DOCX
DOCX, Low priority1 page · special-notice
LowAI Summary for BPM006194 Attachment 3 - Forced Labor of Ethnic Uyghurs Ban: A certification form required by A.R.S. § 35-394 for contractors to attest that they do not use forced labor of ethnic Uyghurs in the People's Republic of China, or provide options for exempt contractors (sole proprietorships, entities with fewer than 10 employees, or non-profits).
DOCX
DOCX, Low priority2 pages · other
LowAI Summary for BPM006194 Attachment 4 - Confidential Information Designation: A form and guidance document for offerors to designate proprietary or trade secret information within their solicitation response to prevent public disclosure under Arizona public records law (A.A.C. R2-7-103).
DOCX
DOCX, Low priority1 page · past-performance
LowAI Summary for BPM006194 Solicitation Attachment 11 - References: This document is a reference template for Offerors to provide at least three client references for projects completed within the last five years that mirror the solicitation requirements. It specifically requires at least one public sector reference and includes a form to capture client contact details, project dates, scope, deliverables, and services provided.
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The Arizona Department of Veterans’ Services (ADVS) is the state agency responsible for the 600,000 service members, Veterans and family members that call Arizona home. The ADVS mission is to be the catalyst in response to the evolving needs of Arizona’s Veterans and their families. ADVS invites proposals from qualified contractor(s) to provide Case Management Services for the Arizona Military Family Relief Fund (MFRF), Transition in Place (TIP) program in accordance with the provisions and requirements set forth herein Definitions. Pre-Offer Conference: Case Management Services
Monday, April 29 · 1:00 – 2:00pm
Time zone: America/Phoenix
Google Meet joining info
Video call link: https://meet.google.com/gag-cagf-igy
Or dial: (US) +1 (555) 000-0000 PIN: 168 428 896#
More phone numbers: https://tel.meet/gag-cagf-igy?pin=3049997936407