Case Management System (CMS) Solution

The Los Angeles County District Attorney's Office is soliciting proposals under RFP-DA-IT01 for a modern, fully integrated, cloud-based Case Management System (CMS) to replace multiple aging legacy applications. The selected solution will serve as the enterprise platform for the entire prosecutorial lifecycle, including investigation, intake, filing, trial, sentencing, and post-conviction processes. The system must integrate with external justice partners, such as the Los Angeles County Superior Courts, and other critical systems like Odyssey, Evidence.com, and M365. The project is structured into five phases: Discovery and Planning, Development and Data Conversion, Implementation and Deployment, Post-Implementation Support, and Ongoing Support and Operations. The contract is anticipated to last for five years following final acceptance, with the County holding options for five additional one-year extensions and six month-to-month extensions, for a maximum potential term of ten years and six months. Award selection is based on a cumulative score from a two-phase evaluation focusing on functional and technical demonstrations, as well as the lowest evaluated total cost of ownership. Key requirements include strict adherence to CJIS, HIPAA, HITECH, and PCI DSS security standards, as well as ADA Section 508 compliance. The contractor must provide annual performance security and maintain a comprehensive Quality Control Plan. Payment is primarily handled via Electronic Funds Transfer, with a ten percent holdback retained for each deliverable until final acceptance.