Case Management System

The Nevada Commission on Ethics is soliciting proposals under solicitation number 15COE-S3567 for the development and implementation of a comprehensive case management and publishing system to replace its current document database. This initiative aims to enhance workflow efficiencies and functionality to better serve the public, covering case-related documents, ethics acknowledgments, advisory opinions, complaints, and public records requests. The anticipated contract term is approximately four years, with a focus on features such as online form submissions with file attachments, automated email notifications, case tracking, document template autofills, advanced search capabilities, visual data reporting dashboards, and compliance management tools. The system must support multiple distinct workstreams and user roles, providing both internal staff and public users with intuitive access and case visibility. Vendors responding to this solicitation must address technical and functional requirements detailed in the scope of work, incorporate data migration of historical records, and deliver comprehensive training programs. Proposals will be evaluated primarily on technical merit and presentation factors (85% weight), emphasizing system usability for non-technical users, search effectiveness, vendor experience with government legal case management systems, project management methodology, visual design, and customer success practices. Data security and risk management are also critical evaluation criteria. Cost transparency and stability carry a separate weight of 15%, using a trade-off award approach rather than lowest-price technically acceptable. Contract administration mandates compliance with Nevada procurement regulations, including confidentiality and encryption requirements under state law, insurance coverage with specified minimums (general liability, professional liability, cyber liability, fidelity bonds, among others), and adherence to equal opportunity employment and anti-lobbying provisions. Vendors must disclose any current or recent Nevada state employee involvement, potential conflicts of interest, and prior contract performance issues, supporting transparency and integrity. Submission instructions require electronic proposals through the NevadaEPro platform by January 8, 2026, structured with separate technical and cost volumes and including certifications such as anti-lobbying compliance. The State reserves rights to reject or modify proposals, conduct negotiations, and require best and final offers. Final acceptance will be based on satisfaction of all deliverables, including system functionality, data migration accuracy, and training completion, with inspection and acceptance conducted on-site by the State.