Catalog/Discount Vendors

Irving Independent School District is soliciting proposals for the “as needed” procurement of catalog and discount vendors through RFP 26-24-737 Addendum 1, with responses due by June 16, 2026. The district intends to award multiple contracts for a one-year initial term, renewable up to four additional years, for a maximum duration of five years, without guaranteeing any minimum purchase volume. Bidders must be registered in the System for Award Management (SAM) and certified as not debarred or suspended, and must comply with Buy America, Energy Policy Act, and Texas state regulations including anti-boycott provisions and affirmative action requirements for small, minority-, and women-owned businesses. Proposals must be submitted electronically via the district’s e-Sourcing portal; paper, faxed, or emailed responses are not accepted, and late or incomplete submissions will be rejected. The evaluation process is based on a best value trade-off approach, with purchase price and the completeness, accuracy, and relevance of the vendor’s response each carrying 25% of the total evaluation weight, followed by factors such as alignment with district needs, long-term cost, quality, reputation, and prior relationship with the district. Vendors must provide binding delivery lead times, adhere to a maximum annual price increase of 3% or the Consumer Price Index—whichever is lower—and cannot begin work without an issued purchase order. All shipments must be palletized on standard 40” x 48” pallets not exceeding 2,500 lbs., clearly labeled with destination and barcoded with UPC/EAN codes, and delivered FOB destination with freight prepaid by the vendor. Payment terms are net 30 days, invoices must be submitted electronically via the district’s system and include the purchase order number, and the district retains audit rights for up to three years post-performance. Vendors claiming sole-source status must submit a signed certification, disclose all subcontractors with qualifications, and comply with strict documentation and compliance requirements including federal and state financial and operational oversight.