Category 2 RFP

The specific items being bid are in the RFP. There are 61 switches and licenses and an additional 1280 LICENSES ONLY (no switches). The specific SKUs are in Appendix A. The requirements for submitting alternative, equivalent manufacturer equipment are set forth in RFP Section II. Mandatory requirements for submission of a valid RFP follow. In the event that any of these requirements is not met, the proposal is disqualified from consideration. a. Offerors must submit a complete response to this RFP that includes the cost for the equipment and services. In order to be considered for selection, Offerors must electronically submit a complete response to this RFP. Specifically, Offerors must provide one original and one redacted copy that omits any proprietary or confidential information that the Offeror requests to be withheld from public view. b. Responses must be delivered and received not later than 3:00 P.M. ET on January 7, 2026, to: contact@example.gov. c. Offerors must provide a description of their E-Rate experience and success with using the SP method of receiving E-Rate reimbursements using FCC Form 474. This will assist the Division in evaluating the qualifications of the Offeror for participating successfully in E-Rate. d. Offerors must confirm their commitment to bill the Owner for the amounts and description of charges set forth in the Offeror proposal and the agreement of the parties subject to any preauthorized change orders and or approved service substitutions that must receive advance approval from USAC. Offeror must be willing to confer with Owner regarding invoice format to ensure that the invoice complies with E-Rate requirements. e. An Offeror on Red Light Status with the FCC is automatically disqualified. f. An Offeror not authorized to do business in Virginia is automatically disqualified. g. An Offerors proposal that has not disclosed all taxes, fees, surcharges, shipping costs, etc. and their amounts or percentages in their proposal may be disqualified in the Owners discretion which shall not be exercised arbitrarily. h. An Offeror that is not deemed a qualified bidder as a result of reference checks and other research conducted by the Owner is disqualified. i. An Offeror that does not have place of business is located within a 220-mile radius of the geographic area of the Divisions boundaries is disqualified.
All material information and requirements that are available are set forth in this RFP and appendices. Questions seeking clarification of the requirements of the RFP shall be submitted via email to Eric Thornton, contact@example.gov. Answers to questions shall be posted to the RCPS purchasing website and to the E-Rate Form 470 web site. Vendors are responsible for periodically monitoring the E-Rate Form 470 data base available at https://opendata.usac.org/stories/s/ejcg-sjaz and/or RCPS purchasing web site for updates. It is suggested that vendors check for updates routinely. The last day for the acceptance of inquiries and clarifications is November 20, 2025 by 10:00 A.M. local time and the answers will be posted no later than November 25, 2025 by 2:00 P.M. local time.
All the mandatory requirements of the RFP are set forth in the RFP document and the price appendix. Please note that all appendices must be completed and submitted with the proposal to be a valid and complete proposal. The appendices are itemized in the Table of Contents and included either in the PDF or the Excel document. The maintenance service requests are for licenses that may include technical support, etc. - NOT for time and materials maintenance.
Requested services (12 line items): - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Internal Connections — Switches And Necessary Software And Licenses
State/local procurement requirements: All the bidding requirements and restrictions concerning how to contact the applicant are in the RFP.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260003551/126573/20757439-USAC_FCC_FORM_470_APPLICATION_260003551_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260003551/126573/20612561-RFP%203189%20Price%20Template%20Appendix%20A.xlsx, https://publicdata.usac.org/EPC/Prd/Form470/260003551/126573/20612557-RFP%203189%20E_rate%20Network%20Equipment%20and%20Licenses.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260003551/126573/20757431-RFP%203189%20Addenda%2012_19_2025.zip