CATS Fuel Treating and Cleaning of Diesel Storage Tanks

The City of Charlotte through its Charlotte Area Transit System (CATS) Facilities department is soliciting a services contract for the treatment and cleaning of eight diesel underground storage tanks (USTs) located at two facilities within the Charlotte metro area. The work includes biocide treatments to prevent microbial growth, fuel polishing, fuel sampling, and associated maintenance to ensure fuel quality and regulatory compliance. The solicitation, numbered 269-2026-1974, was posted on July 27, 2026, with proposals due by August 24, 2026, and must be submitted exclusively through the Bonfire procurement portal. The contract is estimated to have an annual spend of $97,040 with a maximum potential value of $485,200 over a five-year term, including three base years and two optional renewal years. The North Carolina NAICS code 562910 applies, and performance is required at City-owned sites in North Carolina. Contractors must demonstrate relevant experience in diesel UST maintenance, provide a feasible approach to service delivery, and submit competitive pricing structured by labor rates, biocide cost per 1,000 gallons, and all-inclusive service costs. Evaluation will be based on a best value trade-off approach weighing qualifications, experience, proposed methodology, cost effectiveness, and full compliance with contract terms. All personnel must pass background checks, including criminal history from all residential jurisdictions, and key personnel require City approval prior to assignment. Contractors are prohibited from using covered telecommunications equipment from designated Chinese firms and must comply with environmental justice, limited English proficiency, and recycled materials procurement mandates. All City data is confidential and must be protected, with obligations to regenerate lost or damaged information at the contractor’s expense. Invoices must be sent to the City’s Accounts Payable email or mailing address and must include the purchase order and contract number along with a sales tax statement. No formal FAR clauses are included in the solicitation, but the contract is governed by a suite of attachments including Service Terms, General Conditions, Price Schedule, Scope of Services, Federal Transit Contracting Terms, and Confidentiality Terms, all of which outline obligations related to performance, reporting, and compliance with federal, state, and local regulations including ADA, DOT, and environmental statutes.