Central Services Cost Allocation Plan

The City of Newport News is soliciting proposals under RFP 27-0806-1603 for a qualified firm to develop a Central Services Cost Allocation Plan (CAP) in compliance with 2 CFR Part 200, a Citywide Full Cost Allocation Plan, and an indirect cost rate calculation. These deliverables are essential for securing federal and state grant reimbursements, charging enterprise funds for General Fund services, and determining the full costs of departments providing user fee services. The selected contractor will be responsible for preparing a draft CAP within six weeks of the start date, finalizing the plan by February 20 annually, and submitting it to negotiators by March 31. Additionally, the contractor must negotiate the plan with representatives and assist in preparing initial claims for the recovery of funds. The contract features an initial one-year term with the City's option to renew for four additional one-year periods and a possible six-month extension. Award decisions are based on the best value, with evaluation criteria prioritizing the proposed methodology, firm experience, key personnel qualifications, project timeline, and proposal completeness. Payment terms are net 30 days, with invoicing triggered upon the approval of the CAP by state officials. Contractors must maintain adequate liability insurance and adhere to non-discrimination and drug-free workplace policies. All proposals must be submitted via the OpenGov Procurement portal by September 16, 2026, and include both a technical and a price proposal.