Comprehensive Museum Planning and Exhibition Concept Services

The City of Roswell, New Mexico, has issued solicitation RFP-27-005 for Comprehensive Museum Planning and Exhibition Concept Services. This project is driven by a major flooding event in October 2024 that impacted the museum's facilities, archives, and collections. Funded by a State of New Mexico appropriation, the initiative seeks to establish a strategic roadmap and planning foundation to guide future investments, prioritize institutional needs, and enhance visitor engagement and collection preservation. The selected consultant will be expected to complete the planning process within approximately six months of the contract execution and notice to proceed. Key deliverables include a donor- and grant-ready Project Case Statement, a Project Management Plan with a detailed schedule and roadmap, a Fundraising Presentation Package, and a Final Comprehensive Museum Planning Report. Proposals must be submitted electronically via the City's eProcurement Portal by November 24, 2026. The evaluation process uses a points-based system to identify the most advantageous offeror, with specific preferences applied for certified New Mexico resident businesses and veterans. The contract is subject to the availability of lawful appropriations, and the proposed lump-sum fee must exclude New Mexico gross receipts tax, which is to be identified separately on invoices.