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Collections Preservation and Programming Consultancy

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State & Local

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The Collections Preservation and Programming Consultancy is a subcontract opportunity under NAICS code 541611 to provide specialized technical analysis for museum projects in Roswell, New Mexico. The selected consultant will work with prime contractors to evaluate the significance and preservation requirements of collections and archives, with a specific focus on flood recovery efforts. Key responsibilities include developing recommendations for collections-based programming and coordinating spatial requirements for archives with project architects. The primary deliverable for this engagement is the provision of comprehensive collections analysis and strategic recommendations to be included in the Final Comprehensive Museum Planning Report. Interested parties must submit their responses by the deadline of November 24, 2026.

General Info

Consultancy for museum collections analysis and flood recovery planning in Roswell, New Mexico.

Documents

This scope was carved out of RFP-27-005.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Comprehensive Museum Planning and Exhibition Concept Services

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Organization & Contact Information

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AgencyNew Mexico → Museum
ContactsNo contacts available
OfficeN/A
Organization / AgencyNew Mexico → Museum
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs technical analysis of collections and archives for prime contractors on City of Roswell museum projects. Analyzes collection significance and preservation needs related to flood recovery and develops recommendations for collections-based programming. Coordinates spatial requirements for archives with architects. Delivers collections analysis and recommendations for the Final Comprehensive Museum Planning Report.

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More opportunities from New Mexico → Museum

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Comprehensive Museum Planning and Exhibition Concept Services
Solicitation # RFP-27-005
The City of Roswell, New Mexico, has issued solicitation RFP-27-005 for Comprehensive Museum Planning and Exhibition Concept Services. This project is driven by a major flooding event in October 2024 that impacted the museum's facilities, archives, and collections. Funded by a State of New Mexico appropriation, the initiative seeks to establish a strategic roadmap and planning foundation to guide future investments, prioritize institutional needs, and enhance visitor engagement and collection preservation. The selected consultant will be expected to complete the planning process within approximately six months of the contract execution and notice to proceed. Key deliverables include a donor- and grant-ready Project Case Statement, a Project Management Plan with a detailed schedule and roadmap, a Fundraising Presentation Package, and a Final Comprehensive Museum Planning Report. Proposals must be submitted electronically via the City's eProcurement Portal by November 24, 2026. The evaluation process uses a points-based system to identify the most advantageous offeror, with specific preferences applied for certified New Mexico resident businesses and veterans. The contract is subject to the availability of lawful appropriations, and the proposed lump-sum fee must exclude New Mexico gross receipts tax, which is to be identified separately on invoices.

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