Challenge Academy HVAC Unit Replacement

The Texas Military Department is soliciting bids for the removal and replacement of a Trane YCH330 rooftop HVAC unit at the Challenge Academy in Eagle Lake, Texas, under solicitation TMD26-CHE-0044401. The work requires the complete removal of the existing unit, proper recovery and disposal of 410A refrigerant in compliance with federal, state, and local regulations, and the installation of a new ground-mounted HVAC unit that meets or exceeds the specifications of the original unit. All electrical disconnects must follow OSHA lockout/tagout procedures, and the refrigerant system must be evacuated to 400 microns and tested with a nitrogen soap test prior to charging with R454B or R32 refrigerant. Contractors must protect all site infrastructure, including landscaping, sidewalks, and drainage systems, and provide manufacturer documentation to the TMD Contract Monitor upon completion. The solicitation is structured as an Invitation for Bid (IFB) with a response deadline of June 30, 2026, and requires bids to be submitted in three organized volumes via email to Procurement@military.texas.gov, with strict adherence to formatting, pagination, and electronic bookmarking requirements. Contractors must attend at least one mandatory site visit to be eligible for award and are subject to evaluation based on the best value standard under Texas Government Code § 2156.007, which allows TMD to award based on low line item or total bid pricing or any combination deemed in the department’s interest. Past performance will be assessed through the Vendor Performance Tracking System, excluding vendors with a rating below “C,” those under corrective action, or those with repeated non-performance issues, cancellations, or litigation history. The contract is governed by Texas law, with venue fixed in Travis County, and includes clauses for termination due to lack of funds or contractor failure, with liability for additional costs imposed on the contractor in the latter case. Contractors must comply with Texas Buy Texas provisions, the Drug-Free Workplace Act, and state-mandated certifications regarding child support, energy company boycotts, and refusal to boycott Israel. Insurance requirements include $1 million per occurrence general liability, $1 million employer’s liability, statutory workers’ compensation, and naming TMD as an additional insured. Payment is governed by the Texas Prompt Payment Act, requires direct deposit authorization and a Texas Payee Identification Number, and mandates itemized invoices submitted to Payables@military.texas.gov. The contract