Chapel I AV Upgrade

REVISED 17 SEP 2008 This is a combined synopsis/solicitation for services, non-personal prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote #F4D0A18207A001. Submit written offers - quote template provided upon request. Oral offers will not be accepted. All firms or individuals responding must be registered with the Central Contractor Registration (CCR) (www.bpn.gov). This procurement is being issued as a 100% Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 and DFARS Change Notice 20080812. North American Industrial Classification Standard (NAICS) 443112 and Size Standard $9.0 million apply to this procurement. Award is subject to availability of funds. STATEMENT OF WORK: Project Number: F4D0A18207A001 Project Title: Chapel I Multimedia Upgrade, Vandenberg AFB, CA 1. The scope of work for this project includes installation and purchase of equipment for the upgrade the current audio mixer, processors, amplifiers and projector. The current playback sources and computer will be the only remaining equipment. 2. Contractor shall ensure system shall be setup in a manner that allows chapel staff to perform all functions including computer, projector, screen, sound board etc. via the balcony of the sanctuary. 3. Contractor shall use the pre existing speaker locations and replace the current models. 4. Contractor shall install new wiring. 5. Contractor is prohibited from using the center Bose speakers and existing Bose subwoofer but instead shall add subwoofers in the organ speaker locations for maximum effect. 6. Contractor shall conduct training of system with end users. 7. System shall function with presets determined by customer. 8. Documentation shall be provided that shall include manuals, warranties, and operating instructions. 9. Installation shall be conducted within one work week, Monday through Friday between the hours of 0730 and 1630. 10. A pre-bid, onsite meeting is scheduled on 5 SEP 08 at 3:00 pm PST. Contractors are encouraged to attend. Please contact Terri Waywell via email for additional information. 11. Quote shall conform to the CLIN structure as established in this synopsis/solicitation. The contractor shall add subclins as appropriate. 12. A quote template is available upon request. 13. Quotes shall be valid for 30 days after close of solicitation. 14. All questions or comments must be provided to the Contract Specialist in writing; telephone and other means of oral communication shall not be permitted. The Contract Specialist is Terri Waywell, contact@example.gov. 15. Anticipated equipment required for the upgrade include, minimum quantities are included and in bold: Mixer - 48-Channel Digital Mixer - 24 Busses - 12 Aux Sends - Two Digital Effects with TC Works Reverb - 24 XLR Mic/ Inputs Speakers - Compact 2-Way Line Loudspeaker (Min. Qty: 4) with 1 x 12" LF 4 AL Low Frequency 15" Subwoofer Speaker (Min. Qty 1) - 600 watt 2 JRX 12" Floor Monitor 250W (Min. Qty: 4) Optional U-Bracket Model 4 Amps - Proposed amps shall be capable of carrying proper wattage to the complete system - 2-Channel Amplifier Furman PS8 sequential power conditioner - 2 QUIET FAN PANEL ASSEMBLY - TWO FANS, 3 SPACE TEXTURED FINISH Projector - Install/Tabletop Projector, 6000 Lumens - Without Lens - Long Throw Lens for projector. 5.7 - 8.0:1 - Minimum 1080p resolution required - Powered Zoom Screen - Electric Screen, with low voltage interface to be located in the Chapel. The end-user shall be able to raise/lower screen from balcony. - Mounting bracket for screen Wireless System Wireless System - Wireless lavalier system with minimum two wireless lavalier mics and rack mount kit - Wireless handheld microphone system with minimum two wireless handheld mics and rack mount kit - UHF antenna distribution system - Can support up to four wireless microphones at the same time. Cables - Speaker Cable, 16 gauge, 2 conductors, by the foot - VGA Coax HD 15 Male to Female, 25ft. Cable Component Video Cable, 12ft - Speaker Terminations/ Adapters - 28 Channel Mic Snake, Bulk - 24 GA. Mic cables (25 ft.) - Non inventory parts Installation - Installation - to include disposal of packaging materials and debris incidental to installation - Control System Programming - Onsite system setup for first Sunday following completion of installation, minimum of 4 hours. Set-up shall include programming/labeling pre-sets for each service for the mixer and on-site training for personnel present. - Installation for screen - Provide adequate power to all needed locations, i.e. Screen, Rack, and Projector - Conduit Installation as needed - Minor repairs to walls and ceilings incidental to the installation shall be the contractor's responsibility. - One, 4 hour training session shall be included and conducted with Chapel Staff during normal work hours (0730-1630), normal work days (M-F). The contract shall be Firm Fixed Price with the following structure: CLIN 0001 Mixer 1 EA CLIN 0002 Speakers 1 EA CLIN 0003 Amps 1 EA CLIN 0004 Projector 1 EA CLIN 0005 Screen 1 EA CLIN 0006 Cables 1 EA CLIN 0007 Wireless System 1 EA CLIN 0008 Installation 1 EA The following provisions and clauses apply to this acquisition: FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.212-1 Instructions to Offerors-Commercial Items. FAR 52.212-2 Evaluation-Commercial Items, quotes shall be evaluated on price and technical capability. FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, the offeror must include a completed copy of this provision with their proposal. FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.213-2 Invoices FAR 52.213-3 Notice to Supplier FAR 52.219-28 Post-Award Small Business Program Representation FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-5 Combatting Trafficking in Persons FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration. FAR 52.242-15 Stop-Work Order FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil/vffar1.htm DFARS 252.204-7004 Alt. A Central Contractor Registration (FAR 52.204-7) DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.212-7001 dev Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7001 Buy American Act and Balance of Payments Program AFFARS 5352.201.9101 Ombudsman Contact: AFSPC/A7KO, +1 (555) 000-0000, contact@example.gov AFFARS 5352.223-9000 Elimination of ODS AFFARS 5352.223-9001 Health & Safety on Gov't Installations AFFARS 5352.242-9000 Contractor Access to Air Force Installations CONS G-800 Memorandum for Vandenberg AFB Contractors All potential offerors are reminded that compliance with Defense Federal Acquisition Regulations (DFARS) 252.204-7004, Required Central Contractor Registration (CCR), is mandatory. Lack of registration in the CCR shall make an offeror ineligible for contract award. All quotes must be sent to Terri Waywell at contact@example.gov or faxed to +1 (555) 000-0000 no later than 5:00 PM PST on 18 SEP 08