Chemicals Gases, HVAC Equipment, Hardware and Supplies

The Health and Human Services Commission, acting on behalf of the Austin State Supported Living Center, is soliciting bids for a blanket purchase order covering Chemicals, Gases, HVAC Equipment, Hardware, and Supplies under solicitation number HHS0017634, with responses due by 4:30 p.m. on July 28, 2026. The contract, effective from September 1, 2026, to August 31, 2027, has a total ceiling value of $50,000 and is issued as an Invitation for Bid with no option periods or extensions. Deliveries must be made to designated HHSC warehouse locations as specified on individual purchase orders, with vendors responsible for all packaging, labeling, and shipping costs including overtime and unloading. Packaging must ensure product integrity, with outer cartons clearly labeled with the contents, agency purchase order number, and quantity, and pallets shrink-wrapped and marked accordingly. No military standards or bar-coding requirements are mandated, but products must conform to industry standards and manufacturer specifications, with no reworked, damaged, or substituted items accepted. The evaluation process prioritizes compliance with technical requirements and past performance reliability over price alone, with award based on best value to the State of Texas as defined under state statute, not lowest price technically acceptable. Evaluation sub-factors include demonstrated experience, financial stability, capacity to perform, and absence of adverse performance history such as corrective action plans or prior contract cancellations. Texas state-specific certifications and affirmations replace federal FAR clauses, requiring vendors to affirm compliance with anti-boycott provisions, disclose prior state employment, legal actions, and public information act exemptions, and submit a Unique Entity Identifier from SAM.gov. Bidders must also indicate eligibility for state socioeconomic preferences, including minority-owned, women-owned, or service-disabled veteran-owned business status. All submissions must be made via email to pcsbids@hhs.texas.gov with a maximum file size of 25 MB per email, or via single USB drive using accepted formats like PDF, DOCX, or XLSX; submissions to the HHS Online Bid Room are also permitted. Invoices must reference the purchase order number and align with Exhibit C, with payment governed by the Texas Prompt Payment Act and contingent on the vendor’s Texas Identification Number. Inspection and acceptance occur at the delivery point, with the agency retaining sole authority to reject nonconforming items. Contractors must allow unrestricted audit access by state and federal entities,