Child and Family Team Meeting Facilitator

The County of Amador is soliciting proposals for a three-year contract to provide Child and Family Team Meeting Facilitator services, aimed at supporting children, youth, and families in out-of-home placement by facilitating the creation and convening of Child and Family Teams in collaboration with County Child Protective Services Social Workers. The successful proposer will be expected to deliver these services across Amador County, with funding for the first fiscal year not to exceed $30,000, and future year budgets subject to state funding availability. The County reserves the right to terminate the agreement with three days’ written notice if state funding is reduced, suspended, or terminated. Proposals must be submitted by 1:30 p.m. on Thursday, August 6, 2026, either in person, by mail, or via courier to the General Services Administration office in Martell, California; late, faxed, emailed, or telephonic submissions will be rejected. The RFP, numbered 26-08, was posted on July 3, 2026, and is accessible through the Public Purchase website or from the County’s office during business hours. The solicitation is classified under NAICS code 624190 and is administered by the County of Amador Purchasing Department, with Danielle Whitaker listed as the primary point of contact. The award will be based on a best-value trade-off approach using weighted evaluation factors including Technical Approach & Methodology (30%), Project Team & Experience (25%), Schedule and Work Plan (25%), and Company Profile & Qualifications (20%), with additional non-weighted factors such as vendor reputation, quality, past performance, and long-term cost considered. Proposers must demonstrate experience in child welfare settings and provide a clear methodology for facilitating team meetings and maintaining compliance with state and local standards. Contractual obligations include compliance with numerous administrative and legal clauses covering payment, taxes, inspection, termination, assignment, and liability, as well as requirements to submit detailed certifications regarding business structure, potential conflicts of interest, litigation history, and criminal convictions. While the contract does not fall under federal FAR regulations, it incorporates state-specific provisions including adherence to Texas Family Code requirements, prohibition of gratuities, and mandatory background checks for personnel. Insurance and compliance requirements are implied through general clauses, though specific coverage levels are not detailed. All proposals must be submitted as sealed documents, in accordance with strict form and format guidelines, and must include a completed pricing sheet