Chiller Inspection, Preventative Maintenance, Repairs, And Replacement Services

The County of Santa Clara is soliciting bids under solicitation ITB-PRC-FY27-0050 for chiller inspection, preventative maintenance, repairs, and replacement services across various county-owned or leased facilities in San Jose, California. This as-needed contract covers a wide range of chiller types, including air-cooled, water-cooled, centrifugal, screw, scroll, and absorption systems from major brands such as Trane, Carrier, and York. The scope of work includes quarterly and annual preventative maintenance, detailed reporting, and general repairs, though it excludes capital projects exceeding 220,000 dollars. The total not-to-exceed value of the agreement is 5,600,000 dollars over a three-year term. The contract will be awarded to the responsible bidder who submits the lowest responsive bid. Bidders must demonstrate trustworthiness, capacity, and experience, including specific evidence of working with Infection Control Risk Assessment permits. Key requirements include the submission of a bid bond and the subsequent provision of performance and payment bonds totaling 100 percent of the contract sum. Contractors must be registered with the Department of Industrial Relations and comply with prevailing wage laws. Administrative requirements include submitting itemized invoices by the fifth business day of the following month, with a standard payment term of 30 days. Bids must be submitted via the designated electronic portal or sealed envelope by November 16, 2026.