Chiller Maintenance Service

The Bureau of Engraving and Printing in Washington, D.C., is seeking capable small business vendors to provide comprehensive chiller maintenance services under a sources sought notice with solicitation number 162329, issued on April 24, 2026, with responses due by May 1, 2026. The effort is a total small business set-aside under NAICS code 238220, targeting firms with expertise in maintaining complex HVAC and process cooling systems, specifically four 1,375-ton centrifugal chillers along with associated motor control centers, pumps, variable frequency drives, economizers, and automated valves. The work is critical to sustaining mission-critical operations at the 301 14th St SW facility in Washington, DC, and requires factory-certified maintenance performed to original equipment manufacturer standards, with full documentation of all service activities. Responses must be submitted electronically via email as a single capability statement not exceeding five typed pages in 12-point font on 8.5 x 11-inch paper, with no hard copy or portal submissions accepted. The contact for submissions is Kaiti Williams at kaiti.williams@bep.gov, and proposals must reference the firm’s business size in the email subject line. While no contract value, pricing, or evaluation factors are yet defined, the anticipated contract structure includes a 12-month base period with four additional 12-month option periods, potentially extending performance through July 2031. Personnel may be required to access a secure federal facility, and while no formal security clearances are mandated at this stage, facility badging is likely. No packaging, delivery, inspection, or payment instructions are detailed because this is a market research notice. The contract type is expected to be Firm Fixed Price, and the government will evaluate vendor capability through submitted statements to determine eligibility for a future formal solicitation.