Cigarette Heat Tax Stamps

The City of Newport News is issuing a solicitation to obtain quotes from qualified firms for the supply of custom cigarette heat tax stamps, which serve as proof of local tax payment for cigarette sales within the city. The project involves providing approximately 15,000 heat stamps per roll, with specific size and security features such as unique numbering and taggants, packaged in cases of 36 rolls. Bidders are required to submit their quotes electronically through the City’s OpenGov Procurement portal by December 12, 2025, with delivery to be completed within three days of order receipt. The contract is structured as a firm fixed-price arrangement, potentially extending for up to three years through renewal options, although specific pricing details are not provided in the available documentation. The procurement emphasizes compliance with the City’s IT standards, legal requirements, and socioeconomic participation, including small and minority-owned business considerations. The contractual framework incorporates standard clauses covering indemnification, non-discrimination, drug-free workplace policies, and termination rights, with the City reserving inspection and acceptance authority at the delivery destination. The evaluation process will prioritize responsiveness and responsibility, awarding the contract to the lowest responsible bidder that meets all technical and administrative criteria. Offerors must provide certifications such as their EIN, and disclose participation in socioeconomic programs like SWaM or DBE certifications, with supporting documentation required if applicable. The solicitation also specifies detailed administrative procedures for proposal submission, emphasizing the use of prescribed forms and electronic file formats, and clarifies that all attachments are the responsibility of the bidder to ensure accessibility. Overall, the project demands adherence to technical specifications, timely delivery, and compliance with legal and City standards to ensure effective tax stamp procurement for cigarette sales within Newport News.