City Jackson Citywide Unforms

The City of Jackson, Tennessee is soliciting bids for citywide uniforms to be supplied to all municipal departments under Solicitation Number ITB #26-20, with a response deadline of May 26, 2026. The contract involves the procurement of embroidered apparel including work pants, shirts, jackets, and shorts from approved brands such as Dickie, Carhartt, Columbia, and Ariat, or approved equal alternatives, with all items required to feature the official City Seal and “Connect Jackson” branding. Vendors must offer standardized items at unit prices to be submitted in response to the solicitation, with the option for departments to order additional items beyond standard allocations at discounted contract rates for up to one year from award. All deliveries are FOB destination, freight prepaid, with title passing upon receipt at designated City locations, and the City retains full authority to inspect and reject non-conforming goods. Pricing is evaluated on a trade-off basis, balancing lowest cost with quality, performance, timely delivery, and service capability, though no formal scoring weights are provided. Bidders must submit a completed Invitation to Bid form, Certificate of Insurance with coverage limits of $1,000,000 general liability and $500,000 workers’ compensation, W-9, Business License, Signed Safety Form, and two Affidavits, while failing to provide any required document may result in rejection. Special requirements include compliance with the Non-Boycott of Israel Act for contracts over $250,000, Affirmative Action Plan implementation for firms with over 50 employees and contracts over $50,000, adherence to a Drug-Free Workplace policy, certification of nonsegregated facilities, and prohibitions against employing illegal immigrants or individuals convicted of child-related felonies. Payment is processed weekly on Thursdays via manual invoice submission under net 30 terms to the Purchasing Department at City Hall, with the City exempt from sales tax. No packaging, marking, or federal logistics standards are specified, and electronic submissions are not accepted—only sealed paper bids are valid. The contract does not specify a total value due to the absence of unit pricing or quantity estimates, and award will be made to the lowest and best responsible bidder as determined in the City’s best interest.