City of Cortland Ash Tree Removal Project

The City of Cortland is soliciting competitive proposals for the removal of ash trees and grinding of associated stumps from various rights-of-way within the city, with work scheduled during winter 2025 and spring 2026. The project encompasses tree removal, stump grinding to a depth of 8-10 inches below grade, and debris cleanup, all while adhering to environmental protections for endangered bat species and ensuring safe traffic control. The contract is set for a six-month duration, with an estimated value ranging from $50,000 to $200,000, and does not designate any set-aside for service-disabled veteran-owned businesses. Proposals are due by November 4, 2025, at noon, and must be submitted both electronically as a searchable PDF on a USB drive and in hard copy, clearly marked as specified. The process emphasizes fairness, with review by city staff and an evaluation committee, culminating in a recommendation to the City Council for final approval, which retains discretion to reject all proposals. Key contractual requirements include maintaining comprehensive insurance coverage, including workers’ compensation and liability policies with specified limits, and compliance with New York State prevailing wage laws. The contractor is responsible for environmental considerations, such as delaying work to protect bat roosts, and for maintaining safety and traffic flow during operations. The contract emphasizes transparency and accountability, requiring disclosures of potential conflicts of interest and encouraging participation from minority, women-owned, and Section 3 businesses. The City reserves rights to modify or cancel the solicitation at any time and will notify successful and unsuccessful bidders accordingly. The agreement is governed by local laws, with no explicit federal FAR clauses incorporated, and the primary points of contact include the City’s Special Projects Manager for administrative matters.