Citywide Custom Uniform & Apparel Services

The City of St. Petersburg is soliciting bids under IFB-26-208 for a multi-year agreement to provide customized apparel and uniforms on an as-needed basis. The procurement encompasses a range of garment items including t-shirts, polo shirts, jackets, pants, and related apparel, all adhering to City branding requirements with screen printing or embroidery. Vendors must accommodate standard and larger sizes up to 3XL, ensure quality fabric standards (e.g., 6.1 oz. cotton), and comply with specific logo placement and color matching per Pantone standards. Orders will be fulfilled FOB destination, generally within 10 to 15 business days following approval of proofs, and the City reserves the right to request additional samples without charge both prior to and during the contract term. Inspection and acceptance of goods occur upon delivery at designated City locations within St. Petersburg, with the City holding responsibility for confirming conformity to specifications and requiring replacement of any defective or non-conforming items at no cost. This solicitation is governed by local municipal procurement regulations rather than federal acquisition rules, as evidenced by absence of standard FAR clauses or formal Section I contract clauses. Compliance mandates include adherence to Florida statutes such as E-Verify employment eligibility, public records disclosure, foreign ownership disclosures, and vendor certification within Florida's Division of Corporations. Small Business Enterprise (SBE) and Minority/Women Business Enterprise (MWBE) certifications are recognized at the City level, with subcontracting goals and strict rules on participation and replacement of certified firms. Pricing is requested via a market basket approach but no firm contract value is provided; awards may be made based on lowest responsive and responsible bid or most qualified vendor depending on solicitation specifics. Proposals must be submitted electronically by the stated deadline through the City’s procurement portal, conforming to formatting, page limits, and certification requirements. Contract terms include indemnification, insurance compliance, and legal venue specifications under Florida law, with no provision for binding arbitration or liability caps. Overall, the solicitation emphasizes quality, timely delivery, local regulatory compliance, and transparency while seeking vendors capable of delivering custom City-branded apparel tailored to municipal workforce needs.