Civic Center Assessment

The City of Tustin is soliciting professional consultant services under solicitation number 2026-RFP-016 to conduct a comprehensive assessment of its current and future Civic Center facility needs. The primary objective is to develop a long-term strategic framework grounded in data-driven analysis of existing conditions, projected space requirements, financial implications, and a range of facility alternatives, including continued investment in the current structure, renovation or expansion, reconfiguration or consolidation, and potential development of a new or reimagined Civic Center campus. The consultant must integrate technical evaluation, financial modeling, and conceptual planning to deliver a holistic analysis that supports informed City Council decision-making. Close collaboration with City staff is required, and prior planning efforts must be incorporated where applicable. Proposals must demonstrate a clear methodology, innovative approach, and strong qualifications of key personnel, with evaluation weighted equally across qualifications, price, innovation, approach to scope, and references. The award will be made on a trade-off basis, not on lowest price technically acceptable, emphasizing value over cost alone. Proposals are due by June 12, 2026, and must be submitted electronically through the OpenGov procurement portal. The City Contract Administrator will oversee contract execution, with invoices submitted monthly via City-approved formats. Although specific contract value is not provided, funding constraints and budget considerations will factor into financial evaluation. The contract requires adherence to specific performance standards and compliance obligations, including the submission of binding certifications regarding suspension and debarment status, anti-boycott compliance, E-Verify enrollment, and absence of conflicts of interest. Contractors are prohibited from subcontracting or assigning work without prior written approval, and must provide performance and payment bonds equal to 100% of the contract price. Insurance requirements mandate adequate coverage, with self-insured retentions subject to City approval, and safety compliance with comprehensive protocols, including accident prevention and confined space procedures, is strictly enforced. Deliverables must include detailed reports on analytical findings and proposed alternatives, with final acceptance occurring at the project site upon verification by the City's designated representative. The City reserves the right to negotiate terms and conditions prior to award and expects proposals to be concise, well-structured, and limited to essential content without excessive detail. All work must align with the City's broader goals for asset protection, regulatory compliance, and community service efficiency, ensuring the resulting strategic framework provides actionable, executable recommendations for Civic Center infrastructure investment over the coming decades.