Civil Engineering Design and Construction Administration Services for Hubbard/Griswold School Sidewalk Improvements (Rebid)

The Town of Berlin is seeking qualified civil engineering firms to provide design and construction administration services for the Hubbard/Griswold School Sidewalk Improvements project, aimed at completing missing sidewalk segments to better connect the two elementary schools, adjacent parks, and recreational areas with nearby residential neighborhoods, thereby enhancing walkability and promoting community health. The project spans four key corridors: Main Street (1,201 linear feet), Berlin Street (305 LF), Alling Street (1,738 LF), and Heather Lane in Kensington (334 LF), with work focused on compliance with the Manual of Uniform Traffic Control Devices (MUTCD), the 1990 Americans with Disabilities Act (ADA), and the 2011 Proposed Guidelines for Pedestrian Facilities in the Public Right of Way (PROWAG). Services encompass full-cycle management including site investigation, detailed construction drawing and specification development, coordination of Inland Wetlands permitting, preparation of bid packages through the OpenGov platform, oversight of pre-bid meetings and contractor selection, and comprehensive construction administration including review of shop drawings, responses to RFIs, processing of change orders, and part-time field inspection services. Final deliverables include a completion summary package with photos and reports, along with as-built record drawings in PDF and CADD formats, subject to CTDOT’s final design acceptance prior to bidding. The contract requires proposers to demonstrate relevant experience with Connecticut municipalities of comparable size, particularly in school or public infrastructure projects, and to fully comply with the RFP’s procedural and substantive requirements. Proposals must be submitted electronically via the OpenGov Procurement portal by August 27, 2026, and must include a complete non-cost submission, three verifiable references, a W-9 form, a Certificate of Insurance, and a signed proposal confirmation. Pricing is submitted separately using an electronic format, though no contract ceiling is specified; funding of $131,500 is allocated from State Grant Road Improvement funds, but this serves as a guideline rather than a bound. The Town will select the vendor based on best interest considerations, weighing background experience, responsiveness and compliance, references and prior performance, and proposed fee, with price being important but not decisive. Insurance requirements mandate minimum coverage limits of $1,000,000 each for Workers’ Compensation, Comprehensive General Liability, Professional Liability, Umbrella Liability, and Comprehensive Automobile Liability, with the Town named as an additional insured. Vendors must indemnify the Town