CJCF HVAC Systems FY27 MRO

Purpose: The intent of this solicitation is to establish services with a supplier on contract MAC038 HVAC Maintenance and Repair to provide Preventative / other Maintenance and Repair by a certified/licensed technician to service the HVAC systems housed within The Ohio Department of Youth Services (DYS) Circleville Juvenile Corrections Facility (CJCF). The performance period will cover 10/23/2026 through 6/30/2027.Lot 32 is being added to add addtional VAV info/documents. for the following clarifications you MUST enter an amount and quantity (if applicable) for the lot to be accepted The costs template MUST be completed to be considered responsive. •Responses recieved from this Lot (Lot 3) will be considered the Best and Final Offer.•The award will be based on the lowest quote for the entire bid and the most responsive and responsible bidder•Bid responses should be Inclusive of travel, labor and parts needed to peform tasks.•This clarification is being issued to address the following concerns:oDiscrepancies in receiving clear responses from line 1 (PM Maintenance Inspections) and line 2 (PM Parts and Consumables)▪We are expanding the line items to capture the cost proposal of each systems task.oChemical Testing▪We have received significant differences in cost and understanding of our criteria for this deliverable.▪Changing visits required from 4 to 1.▪Chemical Treatment needs be included.oFilters▪Originally left out then included in lot 2.▪Line is being added for bidders to respond specifically to this portion.•All lines to be quoted in accordance with the attached ”Comprehensive Maintenance & Repair Scope of Work”.•Any line left blank or without a cost proposed will be considered not responsive.•Contract terms remain the same MAC038
Process remians the same as round 1. Additonal VAV info has been added into the documents.
Building maintenance service
Items 42147-1 | Required Item | HVAC equipment 42147-2 | Required Item | Refrigeration equipment 42147-3 | Required Item | Boiler equipment | This cost proposal should reflect the Total overall amount for 100 hours of each classification 42147-4 | Required Item | Chemical Testing | This cost proposal should reflect the Total overall amount for 100 hours of each classification 42147-5 | Required Item | Change out 239 Filters
Inquiries Inquiry 99159 | Good morning, friendly reminder for future inquiries please post them here on Ohio Buy's. We listed Trent as the POC on the RFQ for site visits only. Thanks everyone for your participation. | Answer: Good morning, friendly reminder for future inquiries please post them here on Ohio Buy's. We listed Trent as the POC on the RFQ for site visits only. Thanks everyone for your participation. | Answered: 10/7/2026 Inquiry 99170 | Can we get access to the prints before participating? | Answer: Unfortanately we cannot hand out the prints. Print Outs can we reviewed through Auto Cad application once solicitation period ends and a supplier is chosen. | Answered: 10/7/2026 Inquiry 99232 | On the first page of this new document are these lists of filters that need to be included in the PM cost to be changed every three months? | Answer: Yes, this list is how many of each filiter you need to have to do change outs quarterly (every three months). | Answered: 10/8/2026 Inquiry 99246 | Are we changing belts? If so, do you have a list? | Answer: In accordance with the SOW document provided section 4.a. HVAC PM Tasks, the only preventative maintenance task we require for the belts would be to tighten them during quarterly inspections.Belt replacement will be conducted in house unless otherwise requested. | Answered: 10/8/2026