Clay County Maintenance Facility Services

The contract for the Clay County Maintenance Office project involves the construction of a new 2,520 square foot wood frame office building located at 225 Tusquittee Road in Hayesville, North Carolina. The solicitation, issued by the North Carolina Department of Transportation Division 14 under the State Construction Office, is a lump sum bid process with an estimated contract value between $500,000 and $1,000,000. Bidders must be licensed general contractors in North Carolina, holding classifications such as "Building Contractor," "Intermediate," or "Unlimited," and are required to submit a bid bond or certified check of at least 5% of their proposal. The project scope includes sitework, utilities, concrete slab, shell construction, flooring, ceilings, plumbing, mechanical, and electrical systems, with interior demountable walls contracted separately. The bid submission deadline is October 8, 2025, with a mandatory pre-bid meeting scheduled for September 25, 2025, at the project site. Bids must be physically delivered or mailed to the designated division office; electronic submissions are not accepted. The owner reserves the right to reject any or all bids and waive informalities. The contractual framework is governed by North Carolina state statutes and standard construction practices, with no specific federal FAR clauses incorporated. Key regulatory requirements include adherence to licensing laws, submission of minority business participation forms (Affidavit A or B), and compliance with bonding requirements—performance and payment bonds for 100% of the contract amount. The procurement process emphasizes responsiveness to bid requirements, with award made to the lowest responsible and responsive bidder based solely on price. The contract documents do not specify detailed inspection, quality control, or acceptance procedures, nor do they include explicit packaging, marking, or shipping standards. Administrative contacts include the project architect, Ginger Summer of W.S. Architects, and the division office for bid submission, with all questions during the bidding period directed via email. Supporting documents such as plans, specifications, bid bonds, and minority participation forms are available through email requests or online plan rooms, but the bid package must be physically submitted. Overall, the process emphasizes strict adherence to licensing, bonding, and participation requirements, with award based on the lowest qualified bid, and no federal or additional evaluation factors specified beyond compliance with state law and project specifications.