Clean cooking exhaust

The contract solicitation FA480926Q0039 requires a qualified small business to provide comprehensive cleaning and inspection services for commercial kitchen exhaust systems at Seymour Johnson Air Force Base in North Carolina, with performance beginning October 1, 2026, and ending September 30, 2027, subject to option years extending through September 30, 2031. All work must comply with NFPA 96, the National Safety Council, and DAFMAN 91-203 standards, ensuring exhaust ducts, hoods, filters, fans, and fire suppression systems are cleaned to bare metal, free of grease and combustible residues, with inspections for grease seepage in attic and roof areas, and mandatory maintenance including gasket replacement, fan lubrication, damper adjustment, and belt replacement. The contractor must furnish all labor, supervision, tools, equipment, and materials under a firm fixed price arrangement and submit a detailed work schedule five business days prior to commencement, along with daily service reports and inspection certificates issued by the Base Fire Prevention Office. Performance is subject to strict metrics: 100% compliance with NFPA 96, 98% on-time completion of scheduled services, no more than one customer complaint per month, 100% accuracy in documentation, zero safety incidents, and full adherence to OSHA and other regulatory requirements. The contract is a total small business set-aside under NAICS code 561790, with all offerors required to maintain current SAM registrations and certify small business status, and must comply with extensive cybersecurity and information security requirements including NIST SP 800-171, DFARS 252.204-7012, and basic safeguarding of contractor information systems. Personnel must undergo background checks for sexual crimes or crimes against children, complete Air Force hazardous materials and waste training, and maintain valid base identification passes, which must be returned upon contract completion. All employees must communicate clearly in English and adhere to strict substance abuse policies, and the contractor is responsible for providing personal protective equipment and auto liability insurance. Invoicing and payment are processed exclusively through Wide Area Workflow with specific submission rules depending on the type of line item. The government retains authority to inspect and accept services at the destination, with the Contracting Officer’s Representative documenting performance in an official schedule. Proposals are due by June 22, 2026