CLEANER, VACUUM, ELECTRIC

The Department of National Defence is seeking bids for two electric vacuum cleaners, NSN 20-0018530, part number 110257A, with NCAGE code 3AD04, to be delivered to 25 Canadian Forces Supply Depot Montreal by March 31, 2027. Bidders must provide items that are new production from the principal manufacturer or its accredited agent, conforming to the latest applicable specifications in effect on the bid closing date. Equivalent or substitute products are permitted but must include the brand name, model, part number, and NCAGE code of the offered item. All items must be packaged individually in accordance with the Canadian Forces Packaging Specification D-LM-008-036/SF-000, with proper labeling and marking as specified, including potential Transportation Control Numbers upon request. Deliveries are FCA Free Carrier at the contractor’s facility under Incoterms 2000, with the contractor responsible for loading onto the carrier designated by DND, while Canada handles onward shipment. The contract will be awarded to the lowest priced responsive bid, with tie-breaking based on earliest delivery date, earliest bid receipt time, and then track record for after-sales service. Payment will be made at a firm unit price, excluding customs duties and plus applicable taxes, through electronic methods including direct deposit, EDI, or wire transfer. Invoices must be submitted only after full completion of work and distributed to multiple designated recipients including accounts payable, contracting authority, and consignee. Bidders must comply with mandatory technical requirements outlined in Annex A, submit all required certifications including OEM or aviation authority-issued release certificates within two years of award, and complete Annex B to specify accepted electronic payment instruments. All submissions must follow the structure of three separate binders: technical, financial, and certifications, with pricing only in the financial section. Electronic submission via epost Connect is strongly encouraged, with hard copies accepted only on 8.5 x 11 inch paper, and bids must be received by July 3, 2026, at 1400 EDT. The contract is governed by Ontario law, includes no security requirements or insurance mandates, and compliance with all certifications is subject to verification throughout the contract term.