Closed Hot Water Loop Water Treatment Program Chemicals and Consulting Services

The contract involves providing a comprehensive, service-oriented water treatment program for closed hot water loops in North Carolina state buildings managed by the Department of Administration's Facility Management Division. The vendor must supply all necessary chemical products, professional consulting, testing, inspection, and ongoing program management to ensure water quality and system integrity. The scope includes regular water testing, equipment inspections, staff training, detailed reporting, and adherence to state and national safety and building codes. The contract emphasizes safety, compliance, and continuous monitoring, with performance inspections conducted at the facilities in Raleigh/Wake County, and acceptance contingent upon approval by the Contract Administrator. The initial term is one year, with options for renewal up to two additional years, and delivery must be coordinated with 24-hour advance notice within specified hours. The procurement process is conducted via a formal Invitation for Bid (IFB) with a posting date of September 18, 2025, and a bid deadline of October 2, 2025. Bids are to be submitted electronically through the North Carolina Electronic Vendor Portal using the Ariba Sourcing Tool, including completed attachments such as pricing, HUB participation, references, worker location disclosures, and financial stability certifications. The award will be based on the lowest responsive bid that meets all technical and administrative specifications, with evaluation criteria primarily focusing on price, responsiveness, and verification of past performance and financial health. The contract is governed by North Carolina state laws, administrative codes, and general terms, with no reference to federal FAR clauses. It includes specific provisions for contract modifications, subcontractor approval, personnel qualifications, insurance requirements, and special state rights, ensuring a structured and compliant delivery of water treatment services across designated state facilities.