COCO Fuel Services, Operations and Maintenance

This is a Sources Sought Notice only. It seeks information from small business sources that can provide fuel management services. This notice is also issued for the purpose of market research in accordance with Federal Acquisitions Regulation (FAR) Part 10. No solicitation is being issued at this time. Defense Logistics Agency (DLA) - Energy anticipates issuing a Request for Proposal (RFP) within the next 90 days. For reference purpose the solicitation, when issued, will be numbered SPE600-15-R-5X05. The amount of information available at this time is limited. A preproposal conference will be held after the solicitation is issued. Date and time will be provided at a later time. The DLA Energy, Bulk Petroleum Supply Chain Services, Domestic Storage and Services Division, seeks potential small business sources to perform fuel operation, support operation, management and administration pertaining to provide Contractor-owned, Contractor-Operated (COCO) bulk retail and alongside aviation refueling services at White Sands Missile Range (WSMR), New Mexico. WSMR is the largest military installation in the United States with 3,200 square miles of restricted land and 7,000 square miles of restricted air space. It is located in the Tularosa Basin of South Central New Mexico. The headquarters is 20 miles east of Las Cruces, New Mexico and 45 miles north of El Paso, Texas. The Contractor shall be responsible for Above Ground Storage Tanks (ASTs) and associated systems to all sites determined by WSMR and assume their operation and maintenance. The contractor will be additionally responsible to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for Defense Working Capital Fund (DWCF) - owned petroleum products under their control. Interested firms should be able to provide all manpower, equipment, and material resources as necessary to provide these services. No DLA Energy facilities are available for use at this location. All facilities, equipment, or materials furnished by the Contractor shall be suitable for retail/bulk dispensing of military fuel Aviation Grade F24, commercial gasoline, and commercial diesel products. No Government equipment or facilities will be provided to the Contractor and the service provider will not receive revenue until the aforementioned services are being performed. The Government will award one firm, fixed price contract for a four-year base period and with three, five-year options to renew, a total of 19 years possible. The expected performance period for the base is October 31, 2015 - September 1, 2019. The expected performance period for the five-year options is October 31, 2019 - September 1, 2034. Contract awarded are subject to FAR 52.222.41 and Service Contract Act of 1965. The proposed solicitation is being considered for a set-aside under small business set-aside program. The North American Industry Classification System (NAICS) Code is 493190 and the size standard is $27.5 million. The Government is interested in the following small business categories to respond to this notice: Small Businesses, 8(a) Businesses, Historically Underutilized Business Zone (HUBZone) Businesses, and Service Disabled Veteran-Owned Small Businesses (SDVOSBz). Responses are limited to not more than 5 pages. The Government will use this information, in addition to other information obtained, to determine its small business set-aside decision. Any information provided to the Government as a result of this notice is voluntary. The Government will not pay for any information submitted in response to this notice. All responses to this notice are to be submitted by 3:00 PM local Ft. Belvoir, VA time on July 23, 2015. Only responses submitted via e-mail will be considered. E-mail submissions to: Tabassam.Salim@dla.mil. Interested companies should respond to the following: 1. Provide a company profile to include number of employees, annual revenue history for (last 3 years), office location (s), DUNNS/CAGE Code number, and a statement regarding current business status. Please note that registration in the System for Award Management (SAM) is required for DLA Energy contractors. 2. Capability of providing qualified and experienced personnel, with appropriate clearances, if required. 3. Past Performance: Do you have past performance as a prime contractor or subcontractor on service contract for similar fuels management requirements? If so, please provide the following: Contract number, Name of Government Agency or Commercial Entity. Period of Performance, Dollar Value, Type of Contract (Fixed Price, Cost Reimbursement, etc.), and an explanation of services provided as they relate to COCO fuels management. If your firm acted as subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. Address any past performance problems, and resolutions taken. 4. Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement and what percentage of work, type (s) of service would you perform. 5. Does your company have experience with Service Contract Act of 1965 covered contracts? Does your company have experience with Collective Bargaining Agreements (CBAs)? Please explain any experience your company has had with labor unions. 6. Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a four-year contract at one or more locations, in the event there are delays with the payment process? 7. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials? Contracting Office Address: 8725 John J. Kingman Road Fort Belvoir, Virginia 22060-6222 United States