Coffee and Water Services

The City of Westerville is seeking proposals for Coffee and Water Services, with an initial contract term of one year starting from January 1, 2026, and concluding on December 31, 2026. The contract is designed to be renewable at the City's discretion, allowing for up to four additional one-year extensions, providing flexibility for ongoing service needs. The solicitation, identified as RFP-25-001(FIN), was posted on August 21, 2025, with a response deadline of September 16, 2025. The project falls under the NAICS code 312113, which pertains to coffee and tea manufacturing, and is categorized as a small local government entity within Ohio. The estimated contract value ranges from $50,000 to $200,000, indicating a moderate scope of work. The procurement process emphasizes compliance and transparency, requiring bidders to submit specific contractual affidavits, including a Noncollusion Affidavit to affirm the integrity of the bid process and a Personal Property Tax Affidavit to declare the bidder's tax status in Franklin and Delaware Counties. These documents must be signed, notarized, and incorporated into the final contract. Interested parties can access further details and submit proposals through the designated online portal. The contract aims to secure reliable coffee and water services for the City of Westerville, ensuring quality and compliance throughout the initial term and potential renewal periods.