Collections and Accounts Receivable System

Dear Interested Party: REQUEST FOR PROPOSALS FOR THE PROVISION OF COLLECTIONS AND ACCOUNTS RECEIVABLE SYSTEM The County of Los Angeles (County) Treasurer and Tax Collector (TTC) is issuing this Request for Proposals (RFP) for the provision of the Collections and Accounts Receivable System. You may download the RFP from the Internet by accessing the County's website at https://camisvr.co.la.ca.us/lacobids/, selecting 'Open Solicitations,' and then searching by the solicitation title of Collections and Accounts Receivable System. You may also download the RFP by accessing the TTC's website https://ttc.lacounty.gov/contract-opportunities/. Potential Proposers are responsible for downloading and reviewing the entire RFP. The RFP contains the service requirements, proposal content, and format requirements, a description of the proposal selection process, and a sample contract. Potential Proposers that meet the minimum requirements identified in Paragraph 3.0 (Minimum Mandatory Requirements) are invited to submit a proposal to provide the services described in Exhibit A (Statement of Work) of Appendix A (Sample Contract) of the RFP. Potential Proposers should carefully review the RFP and ensure their proposal complies with all RFP requirements. Pursuant to Subparagraph 7.5.8 (Exceptions to Terms and Conditions of Sample Contract and/or Requirements of Statement of Work and Attachments), Proposers must list all of their exceptions in their proposal submission. Proposers may not take exception to the Standard Terms and Conditions in their entirety and replace the County's Standard Terms and Conditions with the Proposer's. TTC will consider such a proposal to be non responsive. TTC will recommend approval of the contract to the most responsive and responsible Proposer. In general, the greater the number of exceptions to the terms and conditions the Proposer lists, and the more substantive the exceptions are, the less responsive the proposal will be deemed. Thus, a Proposer that lists a large number of exceptions in quantity or quality will be scored accordingly. This practice reflects the fact that a Proposer that can accept the Standard Terms and Conditions as is, without any exception, is more responsive to the RFP than a Proposer that takes a number of exceptions to the Standard Terms and Conditions. During the negotiation process, TTC limits the exceptions that can be negotiated to the exceptions listed in the proposal itself. TTC would compromise the integrity of the RFP process if it were to negotiate an exception that the Proposer did not list in its proposal. If the Proposer had listed the exception in the proposal, the Proposer's score would likely have been less than originally calculated, thereby having a potential impact to the ranking of all proposals. A virtual Mandatory Proposers' Conference (Conference), to answer questions regarding the written specifications of the RFP, will be held at 2:00 p.m. Pacific Time (PT) on July 31, 2025. Vendors that intend to submit proposals must attend this Conference or will be disqualified. To register to attend the Conference, please send an email to David Sandoval, Contracts Section, at contact@example.gov no later than 5:00 p.m. PT on Tuesday, July 29, 2025. Proposals must be prepared in accordance with Paragraph 7 (Business Proposal Requirements and Evaluation Criteria). Proposals are due no later than 5:00 p.m. Pacific Time on Friday, August 22, 2025, and must be emailed to: contact@example.gov. Proposals received after the scheduled deadline will not be accepted.