Commerical Duct Cleaning

INTRODUCTION

Battelle Energy Alliance, LLC (BEA), the Management and Operating Contractor for the U.S. Department of Energy's Idaho National Laboratory (INL), is seeking Expressions of Interest (EOI) from qualified and experienced contractors capable of providing commercial duct cleaning services at various INL facilities. The purpose of this EOI is to identify interested and qualified vendors for future procurement opportunities involving inspection, cleaning, and maintenance of commercial HVAC duct systems.

BACKGROUND

INL operates a diverse portfolio of office, laboratory, industrial, and support facilities throughout Idaho. To maintain healthy indoor air quality, support HVAC system performance, and comply with applicable operational and safety requirements, periodic cleaning of air distribution systems may be required.

BEA is conducting market research to identify contractors with demonstrated experience performing commercial duct cleaning services in occupied and industrial environments while maintaining compliance with applicable safety, environmental, and quality requirements.

SCOPE OF WORK

Respondents should demonstrate their capability and interest in providing services that may include:

• Inspection and assessment of commercial HVAC duct systems
• Cleaning of supply, return, and exhaust ductwork
• Cleaning of associated HVAC components including registers, grilles, diffusers, coils, and air handling unit components, as applicable
• Removal of dust, debris, and contaminants using industry standard equipment and methods
• Performance of work in occupied facilities with minimal disruption to operations
• Documentation of completed work, including before-and-after inspection reports and photographs when requested
• Compliance with applicable OSHA requirements and industry standards such as NADCA standards
• Ability to support work at multiple INL locations throughout eastern Idaho

PROCESS

This EOI is intended solely to identify interested and qualified vendors for planning and market research purposes. Responses may be used to assist BEA in determining market capabilities and developing future acquisition strategies.

This EOI does not constitute a Request for Proposal (RFP), commitment to issue an RFP, or commitment to award a contract. BEA will not reimburse any costs associated with preparing or submitting a response to this EOI.

SUBMITTAL REQUIREMENTS

Interested organizations are requested to submit EOI responses via email to the designated acquisition representative -Chase Egbert at contact@example.gov no later than close of business November 18th, 2026.

Responses should be concise and include the following information:

• Company name, address, and primary point of contact
• UEI and CAGE Code (if applicable)
• NAICS code(s) and business size classification
• Small business and socioeconomic certifications, if applicable
• Description of commercial duct cleaning capabilities and services offered
• Relevant experience performing similar work within commercial, industrial, government, research, healthcare, or laboratory facilities
• Certifications held by the organization and key personnel (NADCA certification preferred)
• Summary of safety program and current Experience Modification Rate (EMR), if available
• Geographic areas serviced and ability to support work at INL locations
• References for similar projects performed within the last five years
• Any additional qualifications, equipment capabilities, or differentiators relevant to commercial HVAC duct cleaning services

Responses should not exceed five (5) pages and should be submitted as a single PDF document.

Only vendors determined by BEA to be capable of meeting future requirements may be considered for participation in any subsequent solicitation.

PROPRIETARY INFORMATION

Because information received in response to this EOI may contain business-sensitive or proprietary information, respondents shall clearly identify and mark any proprietary information contained in their submission. BEA will use reasonable efforts to protect properly marked proprietary information in accordance with applicable requirements.