COMMUNICATIONS SUITE SYSTEM GROOM REPAIRS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-09-T-5469, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-29. NAICS 811310 applies. The Small Business Competitiveness Demonstration Program is not applicable. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award fixed price purchase order for services on Communications Suite System Groom for the USNS SACAGAWEA COMMUNICATIONS SUITE GROOM AND REPAIRS 1.0 ABSTRACT: Provide the services of a qualified Maintenance Technician intimately familiar with the following systems to perform a visual inspection, complete system groom and required repairs to the following systems: - AN/USC-61(V) DMR SATCOM and Line of Sight (LOS) radios and associated equipment - AN/USQ-172(v) Global Command and Control System-Maritime (GCCS-M) System - AN/USQ-155 Tactical Variant Switch (TVS) System - AN/URN-25 TACAN System 2.0 REFERENCES/ENCLOSURES: 2.1 References: 2.1.1 AN/USC-61(v) DMR Manufacturers Technical Manual. 2.1.2 AN/USQ-172(v) Manufacturers Technical Manual 2.1.3 AN/USQ-155 Manufacturer's Technical Manual 2.1.4 AN/URN-25 TACAN Manufacturer's Technical Manual 2.1.5 SAMMS Planned Maintenance Task Code 3435-E621 2.1.6 US Navy Preventative Maintenance System: 2.1.6.1 MIP 4417/216_S-1. 2.1.6.2 MIP 4417/216_S-2. 2.1.6.3 MIP 4417/216_S-3. 2.1.6.4 MIP 4417/216_A-1. 2.1.6.5 MIP 4416/510_2W-1/M. 2.1.6.6 MIP 4416/510_S-1 2.2 Enclosures: None 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION: 3.1 AN/USC-61(v) DMR SATCOM and LOS Radios 3.1.1 Location: Radio Transmitter Room 07-66-3 3.1.2 Quantity: Three (3) Each Total; One (1) SATCOM, Two (2) LOS 3.1.3 Description: 3.1.3.1 RT-1799C Receiver-Transmitter (RT) 3.1.3.2 ROC Computer (Human Machine Interface (HMI)) 3.1.3.3 CV-4376 Signal Data Converter (LOS) 3.1.3.4 AM-7585B RF Power Amplifier (LOS) 3.1.3.5 AM-7584B Power Amplifier (SATCOM) 3.1.3.6 AM-7599 Amplifier/Filter (SATCOM) 3.1.3.7 RF Switching Unit (RFSU) (SATCOM) 3.1.3.8 AV-2099 Antenna Control Unit (SATCOM) 3.1.3.9 OE-570/WSC Antenna Group (SATCOM) 3.1.3.10 OA-9277 Multicoupler (LOS) 3.1.3.11 AS-1735A/SRC UHF Antenna (LOS) 3.1.3.12 AS-2809/SRC VHF Antenna (LOS) 3.2 AN/USQ-172(v) GCCS-M 3.2.1 Location: Naval Communications Center 07-62-1 3.2.2 Quantity: One (1) 3.2.3 Description: 3.2.3.1 Software Version GCCS version 4.0.2.0. 3.2.3.2 V240-1 Server 3.2.3.3 Media Converter 3.2.3.4 TigerShark workstation center 3.2.3.5 Fixed Expansion Chassis 3.2.3.6 Power Distribution Assembly 3.2.3.7 Uninterruptible Power Supply (UPS) 3.2.3.8 HP 4250 Printer 3.2.3.9 HP DJ6127 Printer 3.2.3.10 Workstation: GX-280T HE CPU 3.3 AN/USQ-155 Tactical Variant Switch (TVS) 3.3.1 Location: Naval Communications Center 07-62-1 3.3.2 Quantity: One (1) 3.3.3 Description: 3.3.3.1 CorScan Computer 3.3.3.2 CD-163(P) Interface Control Processor (ICP) 3.3.3.3 SA-2754(P) Red Conference Switch Matrix Engine 3.3.3.4 CV-4419(P) Red Analog Port Concentrator Unit 3.3.3.5 TD-1470 Multiplexer 3.3.3.6 SA-2755(P) Black Tactical Switch Matrix Engine 3.3.3.7 CV-4417(P) Black D/A Port Concentrator Unit 3.3.3.8 SA-2777(P) Red Tactical Switch Matrix Engine 3.3.3.9 CV-4418(P) Red Digital Port Concentrator 3.4 AN/URN-25 TACAN 3.4.1 Location: 07 Level. 3.4.2 Quantity: One (1) 3.4.3 Description: 3.4.3.1 OX-52/URN-25 Transponder Group 3.4.3.2 C-10363/URN-25 Control Indicator 3.4.3.3 OE-273(V)/URN Antenna Group 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None 5.0 NOTES: 5.1 Performance Period: 17 Aug to 30 Aug 2009 5.2 Performance Location: Norfolk, Virginia 5.3 The contractor shall submit a security clearance list to the ship and MSFSC REP for working in the secure communications room. Contractor personnel shall have a minimum of - secret security clearance for COMM Center access. 5.4 Provide an access list of all personnel boarding the ship. The list shall include the following: 5.4.1 Persons full Name 5.4.2 Social Security Number, or passport#, or naturalization number. 5.4.3 Place of birth 5.4.4 Date of Birth 5.4.5 The Access list shall be faxed to Brenda Westerhaus six days prior to start of work at +1 (555) 000-0000. Office# +1 (555) 000-0000. 5.5 Port Engineer Contact is John Massey, Cell Phone: +1 (555) 000-0000, E-Mail: contact@example.gov 5.6 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area with out proper authorization. 5.7 THE USNS SACAGAWEA ELECTRICAL COLOR CODING DOES NOT FOLLOW CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK AND WHITE. THE CONTRACTOR SHALL ASSUME ALL ELECTRICAL CABLES ARE HOT UNTIL TESTED OTHERWISE. THE CONTRACTOR SHALL TEST ALL ELECTRICAL CABLES TO ENSURE THEY ARE DEAD PRIOR TO WORKING ON THE ITEM. 5.8 The contractor and all subcontractors, regardless of tier, must consult the General Technical Requirements (GTR) to determine applicability to this service order. In performance of this service order, the contractor and all subcontractors, regardless of tier, shall comply with the requirements of all applicable GTR's. 5.9 The contractor shall provide their own TMDE to perform this service order. All TMDE must be with in calibration periodicity and have valid calibration sticker attached. 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional 7.0 STATEMENT OF WORK REQUIRED: 7.1 AN/USC-61(v) DMR SATCOM and LOS Radios 7.1.1 Contractor shall perform a Maintenance Review Assessment (MRA), to include a visual inspection, preventative and corrective maintenance and a full system alignment of the three installed AN/USC-61(V)8 DMR SATCOM and Line of Sight (LOS) multifunctional radio systems and associated equipment listed in 3.1.3 IAW reference 2.1.1, and 2.1.6.1 through 2.1.6.4. 7.1.2 The contractor shall check for worn or defective parts in all DMR radios, associated equipment, and antennas. If determined that replacement parts are necessary, the contractor shall submit a report to the MSFSC ELEX REP and PPE for final determination of acquisition. 7.1.3 The contractor shall provide a minimum of 8 hours training assistance on the operation and maintenance of the AN/USC-61(v) 8 systems. 7.2 AN/USQ-172(v) GCCS-M 7.2.1 Contractor shall perform a Maintenance Review Assessment (MRA), to include a visual inspection, preventative and corrective maintenance and a full system alignment of the installed AN/USQ-172(v) Global Command and Control System-Maritime (GCCS-M) system to include system servers and all associated equipment listed in 3.2.3 IAW with reference 2.1.2. 7.2.2 The contractor shall perform a file maintenance clean-up on all software and hard drives within system IAW with reference 2.1.2. 7.2.3 The contractor shall check for proper operation of the system and installed server software to ensure proper configuration and optimum performance. 7.2.4 The contractor shall review ship's operations for proper system maintenance and recommend corrective actions as necessary. 7.2.5 The contractor shall verify and document all software versions, patches, switch settings and jumpers in all equipment listed in 3.2.3, IAW reference 2.1.2. All documentation shall be submitted to the MSFSC ELEX rep and ships SCO upon completion of this service order. 7.2.6 The contractor shall provide any training assistance as may be necessary if operational discrepancies are noted during the groom. 7.3 AN/USQ-155 Tactical Variant Switch (TVS) 7.3.1 Contractor shall perform a Maintenance Review Assessment (MRA), to include a visual inspection, preventative and corrective maintenance and a full system alignment of the installed AN/USQ-155 Tactical Variant Switch (TVS) system and associated equipment listed in 3.3.3 IAW reference 2.1.3, 2.1.6.5 and 2.1.6.6. 7.3.2 The contractor shall verify and document all software versions, patches, switch settings and jumpers in all equipment listed in 3.3.3, IAW references 2.1.3, 2.1.6.5 and 2.1.6.6. All documentation shall be submitted to the MSFSC ELEX rep and ships SCO upon completion of this service order. 7.3.3 The contractor shall review HMI computer operations for proper file maintenance or anomalies and recommend corrective actions as necessary. 7.3.4 The contractor shall provide any training assistance as may be necessary if operational discrepancies are noted during the groom. 7.4 AN/URN-25 TACAN 7.4.1 The contractor shall repair the TACAN's occasional 135Hz soft faults on system display when it is tuned and operating on - Xray band channels. The ship reports that on some - Xray channels the system tunes normal, but on other channels the system will not provide consistent power out in the medium output selection. When TACAN is utilized in a - Yankee band channel the unit works normal with no faults and normal power specifications. 7.4.1.1 Last successful TACAN recertification was completed on 28 January 2009. 7.4.2 The contractor shall perform a full system alignment of the TACAN system IAW references 2.1.4 and 2.1.5. 7.4.2.1 Last alignment completed June 2008 after PA tube replacement. 7.5 Preparation of Drawings: None 7.6 Inspection/Test: 7.6.1 The contractor shall provide daily briefings to the MSFSC ELEX REP and upon completion of work, submit a detailed written report of all work performed, work outstanding, and recommendations for follow up to ensure a fully functional communication system. 7.6.2 The contractor shall complete a performance test on the entire system upon completion IAW with reference 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5 and 2.1.6. 7.6.3 The contractor shall demonstrate proper operation of the entire system to the MSFSC ELEX REP and the Ships SCO upon completion of this service order. 7.7 Manufacturer's Representative: 7.7.1 Provide the services of a manufacturer's representative to perform all tasks outlined in this service order. 7.7.2 The contractor shall assume all costs for the manufacturer's representative. 7.7.3 The manufacturer's representative shall submit their qualifications and training certifications to the MSFSC ELEX REP and the PPE for final determination of proper qualifications. 8.0 GENERAL REQUIREMENTS: None additional Contractor need to provide the following with their quote: (if not applicable please note N/A) Period of Performance is from ___________________ - includes ______ days of travel and ________ days onboard performance on ship. Labor: Contractor must provide a copy of published hourly/daily labor rates documentation. __________ # of hours @ $__________ straight time ____________ # of hours @$_____________ overtime ____________ # of hours @ $____________ double time ____________# of hours @ $____________ weekends/holiday Total Man-Hours _______________ How many technicians on job.______________ Travel Charges: Travel Cost for _______ number of days: Total of ___________ # of hours at $______________ per hour/per day for travel costs. Airline ticket to the place of performance is approximately $______________ (Please state the departure airport.) Vehicle rental at the place of performance is approximately $_______________ a day for ______ # of days. Per diem rate to the place of performance is $_________________ per day which covers lodging, meals, and incidentals for __________ # of days. (Per Diem rates can be found at www.gsa.gov) Materials: Estimated Materials: (Please provide a list of all estimated materials and costs needed for repairs. State shipping costs if applicable.) Any other associated costs for this service please list: FIRM FIXED PRICE TOTAL (Includes all charges):$____________________ Prior History Contract #s:_____________________________________ Cage #:_____________ Tax ID #_______________________________ Reply to: Military Sealift Fleet Support Command Lisa Howard - Alston Contract Specialist contact@example.gov Phone: +1 (555) 000-0000 The period of performance is 17 AUG - 30 AUG 2009 in Norfolk, VA. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.211-6 Brand Name or Equal 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items Alternate I The offeror has completed the annual representations and certification electronically via the ORCA website at http://orca.bpn.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and certifications'Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference); 52.212-4 Contract Terms and Conditions-Commercial Items; Addendum to 52.212-4 (q) Other Compliances applies: Federal Law and regulation require Government contractors to possess appropriate insurance coverage for their employees. The Government reserves the right to request evidence of appropriate insurance, including Longshoreman's and Harbor Workers' Compensation Act (LHWCA) coverage required to perform work on or near ships. (33 U.S.C. S903(a). All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the Contractor provides written notice of the same to the Contracting Officer. Within 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders the following clauses apply and are incorporated by reference: 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-50 Combating Trafficking in Persons 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration; and The following Defense FAR Supplement (DFARS) provisions and clauses apply to this solicitation and are incorporated by reference: 252.204-7004 Required Central Contractor Registration. Alternate A; 252.211-7003 or 252.211-7003 Alternate I Item Identification and Valuation; Within DFARS 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items the following clauses apply and are incorporated by reference: 252.225-7001 Buy American Act and Balance of Payment Program, 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. The following numbered notes apply to this requirement: none. At a minimum, responsible sources shall provide the following: a price proposal which identifies the requested item, with its unit price, extended price, total price, prompt payment terms, remittance address, Tax I.D. #, Duns #, and Cage Code. Responses to this solicitation are due 17 July 2009 @ 1630 P.M. Offers can be emailed to contact@example.gov. Reference the solicitation number with your quote.