Community Center IT Room AC Replacement

The Town of Waterford is soliciting bids under IFB# 26-010 for the removal and replacement of the ductless split air-conditioning system serving the IT data room at the Waterford Community Center located at 24 Rope Ferry Road. The base bid includes the installation of a new indoor cassette fan coil unit, outdoor condensing unit, refrigerant piping, condensate pump, electrical connections, and prefabricated rooftop supports. Additionally, the contractor must perform all necessary roofing work using an authorized and licensed Sarnafil roofing contractor. An optional Add Alternate Bid #1 is available for the replacement of wood sleeper supports for built-in refrigerator and freezer condensing units. The contract will be awarded to the lowest responsible bidder, with a response deadline of October 13, 2026. The project must be completed within 90 days of the Notice to Proceed, with liquidated damages set at 1,000 dollars per calendar day of default. Financial requirements include a bid bond or certified check of 10 percent for bids exceeding 50,000 dollars, as well as performance and payment bonds. Payment is processed monthly within 45 days of invoice acceptance, subject to a 5 percent retainage. Contractors must comply with Connecticut Prevailing Wage Law, OSHA safety training requirements, and ADA standards. Furthermore, the contract mandates a 25 percent subcontractor goal for DAS-certified small and minority-owned businesses. All work is subject to inspection by the Town engineer, and no field changes are permitted without written pre-approval.