COMMUNITY ENGAGEMENT SERVICES

The City of Charlottesville Neighborhood Development Services Department is seeking qualified firms to establish on-call term contracts for community engagement services under solicitation RFP 27-43. The selected consultants will support multiple simultaneous planning efforts, including the Citywide Mobility Plan, the Comprehensive Plan 5-Year review, updates to the Affordable Housing Plan, and the revision of design guidelines for historic districts and properties. Key objectives include developing high-level strategies to engage diverse stakeholders, managing the Connect Charlottesville digital platform, and producing ADA-compliant public engagement reports. The City emphasizes the need for close coordination between these projects to prevent engagement fatigue and maximize public participation, with timelines extending from early 2027 through early 2029. The procurement follows the Virginia Public Procurement Act, evaluating offerors based on qualifications, experience, methodology, and price. Awardees must adhere to the IAP2 Spectrum of Public Participation and the Just Communities 2.0 Protocol, ensuring all deliverables are digitally accessible and meet ADA standards. Contractual requirements include maintaining specific insurance coverages, adhering to non-discrimination laws, and providing detailed hourly rate proposals. Payment is processed within 45 days of invoice receipt. Proposals must be submitted electronically via the OpenGov portal by November 13, 2026, and must include certifications regarding business status and the absence of debarment.