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ON-CALL PLANNING SERVICES

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RFP 27-57State & Local

Response Deadline12/09/2026, 02:00:00 PM EST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The City of Charlottesville is seeking qualified firms or consultants to provide on-call planning, zoning, and design services to supplement the capacity of the Neighborhood Development Services Department. The scope of work includes long-range neighborhood planning, small area and corridor planning, housing studies, zoning ordinance amendments, and urban design. Key deliverables involve assisting with Comprehensive Plan reviews and amendments, as well as creating data communication tools such as dashboards, StoryMaps, and scenario modeling. A primary upcoming project is the Comprehensive Plan 5-Year Review anticipated for early 2027. The contract is designed for a two-year initial term with the option to renew for up to three additional one-year terms. Selection is based on the Virginia Public Procurement Act for non-professional services, with evaluation weights focused on qualifications and experience (35%), methodology (30%), project management approach (30%), and price (5%). The City may make multiple awards to ensure a diverse range of expertise. Offerors must provide detailed hourly rates for labor classifications. Administrative requirements include compliance with the Virginia Fair Employment Contracting Act, a drug-free workplace policy for contracts over $10,000, and specific insurance mandates naming the City as an additional insured. Payments are processed within 45 days of invoice receipt.

General Info

Charlottesville seeks consultants for on-call planning, zoning, and urban design services.

Agency

Virginia → Neighborhood Development Services

NAICS

541320 - Landscape Architectural Services

Place of Performance

VA, USA

Set-Aside

NONE

Documents

15 pages · sow

High

22 pages · rfp

High

158 pages · other

Low

121 pages · other

Low

1 page · other

Low

1 page · special-notice

Low

1 page · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedNov 9

Solicitation

Response DeadlineDec 9

Submission deadline

Response Deadline

12/09/2026, 02:00:00 PM ESTin 29 days

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Organization & Contact Information

AgencyVirginia → Neighborhood Development Services

Contacts2 people available

OfficeCharlottesville, VA, 22903, USA

Organization / AgencyVirginia → Neighborhood Development Services

Office AddressCharlottesville, VA, 22903, USA

Contacts

Tori KanellopoulosPrincipal Planner

contact@example.gov

+1 (555) 000-0000

Brandon GarlandProcurement Specialist II

contact@example.gov

+1 (555) 000-0000

Interested Companies (13)

A. Morton Thomas and AssociatesRockville, MD

EprCharlottesville, VA

Huitt-ZollarsDallas, TX

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Full Description

The City of Charlottesville is committed to fostering a sustainable and inclusive community through policies and programs that align with its Comprehensive Plan (Attachment B) , Affordable Housing Plan (Attachment C) , and Strategic Framework (Attachment D) . In response to the City's ongoing growth and evolving needs, in 2023 the City adopted a Development Code (effective February 2024). The Planning Division of the Neighborhood Development Services (NDS) Department is tasked with a variety of planning initiatives. Examples of projects include Comprehensive Plan amendments and periodic reviews, Development Code amendments, Small Area Plans, corridor or site-specific plans, housing studies, Affordable Housing Plan updates, design guidelines, Historic Preservation Plan updates, and related community engagement. Projects are typically identified and prioritized through the annual NDS work plan. There may be additional tasks issued in response to project or research requests raised by City Council, the Planning Commission, or City leadership. These requests for analyses, studies, and projects may have relatively compressed schedules and deadlines. The first project anticipated to need planning services is the City's Comprehensive Plan 5-Year Review (Attachment E), which staff is currently scoping and is anticipated to kick off in early 2027 (see attached for scoping considerations). To effectively develop and implement these planning initiatives, the City requires ongoing support in planning services. This RFP seeks to engage qualified firms or consultants to provide on-call planning, zoning, and design services, no less than once per year. The intent is to supplement staff's capacity to complete these planning initiatives and ensure that new and amended plans and projects remain aligned with the City's broader goals and continue to meet the needs of its residents. It should be noted that most community engagement needs for these planning initiatives are anticipated to be completed through a separate request for community engagement services. However, there may be some need for the selected consultant(s) for planning services to also provide community engagement services on an as-needed basis.