This Solicitation opportunity from Texas was posted on May 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Community Event Rental Service
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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Dallas Area Rapid Transit (DART) is soliciting bids for a two-year blanket purchase order to provide comprehensive community event rental services across its 12 service area cities, including Addison, Carrollton, Dallas, Garland, Irving, Plano, Richardson, and others. The scope of work requires the vendor to deliver, set up, and remove a wide range of event equipment—including up to 70 round tables, 1,000 folding chairs, rectangular tables, tents, stages with astroturf and draping—by 8:00 a.m. on the day of each event, with prompt post-event takedown and site cleanup. All services must be performed at locations throughout Texas, including outdoor areas, parking lots, and DART facilities, with strict adherence to timelines and operational requirements. The contractor is fully liable for any damage caused to DART property during delivery or removal and must immediately repair such damage at their own expense or face direct billing for DART-contracted repairs. The solicitation is evaluated under a Lowest Price Technically Acceptable (LPTA) methodology, where technical compliance with the Statement of Work is a mandatory pass/fail threshold and price is the sole determining factor among qualified offerors. All bids must be submitted electronically through the Bonfire portal by June 3, 2026, and must reflect FOB Destination shipping terms with all freight costs included in the quoted price. Invoices must be submitted in triplicate via APInvoices@dart.org, clearly referencing the purchase order number, item details, quantities, and extended totals, and are subject to Net 30 payment terms. The contract includes standard clauses covering inspection and acceptance at destination, commercial warranties, termination for default or convenience, assignment restrictions, equal opportunity compliance, conflict of interest prohibitions, and mandatory certifications regarding ties to terrorist organizations and non-participation in boycotts of Israel. No subcontracting without prior written consent is allowed, and failure to meet delivery schedules or performance obligations may lead to immediate termination and liability for reprocurement costs. While exact contract value is not disclosed due to the bid structure, the solicitation requires vendors to provide unit pricing for each line item in the BPO schedule, and the award will be made to the single vendor offering the lowest acceptable price while meeting all technical requirements.
General Info
Agency
NAICS
Place of Performance
TX, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Please review this opportunity and all of the attached documents. This opportunity will be awarded to one vendor offering the lowest acceptable pricing. All vendors must meet all the requirements listed in the Scope of Work (SOW) in order to be considered responsive. --- ***BONFIRE REGISTRATION IS REQUIRED TO ACCESS DETAILS / BIDTABLE*** *To access details / Bid Table, please initiate the "Prepare Your Submission" process at the bottom of the page -- Thereafter, locate the in-browser Bid Table window and scroll right for project details and vendor response fields.* --- **PURCHASE ORDER TERMS AND CONDITIONS** -- All purchase orders are subject to Dallas Area Rapid Transit Authority's Terms and Conditions. The complete PO Terms and Conditions PDF is available for download in the "Supporting Documentation" section below.
**Freight Terms Notice -** Please ensure that all bids/quotes reflect FOB Destination shipping terms with the freight cost included in the overall price. DART does not typically accept FOB Origin or Prepay and Add terms.
**Delivery Terms Notice -** Time and rate of deliveries are of the essence of this order. Seller's failure to deliver at the time and rate specified shall be the basis for rejection and default termination by the Authority (*Dallas Area Rapid Transit Authority*).
**Payment Terms Notice -** All vendors are advised that DART's payment terms are Net 30. Invoices shall be submitted (APInvoices@dart.org) in triplicate (one copy shall be marked 'Original"), unless otherwise specified, and shall contain the following information: purchase order number; item number; purchase order description of supplies, services, or construction; sizes; quantities; unit prices; and extended totals. Unless otherwise specified, payment will be made on partial deliveries accepted by the Authority when the amount due on such deliveries so warrants. *Invoices will be paid 30 days from receipt of the invoice or 30 days from receipt of the order, whichever is later, unless other payment terms have been agreed upon in writing.*
**Termination for Default Notice -** The Contracting Officer may by written notice terminate this order, in whole or in part, for failure of the Seller to perform any of the provisions hereof within the time periods specified. In such event, the Seller shall be liable for damages, including the excess cost of reprocuring similar supplies or services or completing construction; provided that, if (i) it is determined for any reason that the Seller was not in default, or (ii) the Seller's failure to perform is without his and his subcontractor's control, fault, or negligence, the termination shall be deemed to be a termination for convenience under paragraph 12. As used in this provision, the term "subcontractor" and "subcontractors" means subcontractors, vendors, and suppliers at any level.
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