COMPREHENSIVE FACILITY CONDITION ASSESSMENT AND IMPROVEMENT PLAN

Cumberland County, North Carolina, is seeking qualified vendors to perform a comprehensive Facility Condition Assessment (FCA) across 40 county-owned facilities, evaluating interior systems, mechanical, electrical, roofing, envelope, structural components, and ADA compliance. The scope includes integrating findings from a prior mechanical evaluation of five key facilities—the Detention Center, Law Enforcement Center, Department of Social Services, Health Department, and Animal Services—into a strategic, multi-year capital improvement plan. Deliverables must include a centralized web-based asset database, Facility Condition Index (FCI) calculations for each building, prioritized repair lists, capital renewal modeling, and ADA compliance tracking, all supported by non-destructive on-site inspections conducted using standardized checklists aligned with the International Building Code, ADA, and applicable fire, electrical, mechanical, and plumbing codes. Proposals must be submitted as a single qualification package not exceeding 25 typewritten pages, excluding covers and table of contents, with double-sided pages counting as two, and must include a signed original, four photocopies, and an electronic copy on an unpassworded flash drive in PDF or XLS format. The solicitation closes on August 10, 2026, and submissions must be delivered physically to 426 Mayview Street, Fayetteville, NC, with no email submissions accepted. The contract is structured as a one-year initial term with the possibility of two one-year renewals at the County’s discretion, contingent upon annual funding appropriations from the Cumberland County Board of Commissioners. Evaluation of proposals will be based equally on four factors: Project Organization, Technical Approach, Firm Qualifications, and Staff Qualifications, each worth 25 points, with award based on best overall value through a trade-off process that may involve Best and Final Offers. Contractors must comply with mandatory certifications under the Iran Divestment Act, E-Verify participation, and divestment from companies boycotting Israel, as well as provide financial stability certification and maintain commercial insurance as required by North Carolina standards. The vendor is fully responsible for all work, including subcontractor performance, and must indemnify the County for liabilities arising from its activities. All changes to the contract require written amendments, and the County retains full authority to inspect facilities and approve deliverables. Failure to meet requirements, including exceeding the page limit, missing certifications, or non-compliance with submission instructions, may result in rejection. Payment must be invoiced to the specified Fayetteville address, and no electronic invoicing system is authorized.