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COMPUTER ROOM AIR CONDITIONER (CRAC) REPLACEMENT at GRAND FORKS AFB, ND

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FA465926QZ019Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The U.S. Air Force is seeking market information for the replacement of Computer Room Air Conditioning (CRAC) units at Grand Forks Air Force Base, North Dakota, through a sources sought notice under SAM ID FA465926QZ019. The requirement calls for the removal and proper disposal of existing legacy CRAC units, associated pumps, and dry coolers, with all materials becoming the contractor’s property and being disposed of in full compliance with environmental regulations. Two new 8-Ton CRAC units with multi-stage cooling must be installed, each featuring independent control systems and capable of maintaining a temperature range of 60 to 70 degrees Fahrenheit and a relative humidity of 40% to 50%. The systems must operate using a 40% inhibited propylene glycol and 60% reverse osmosis water solution and include newly installed, appropriately sized dry coolers, redundant pumps, and new piping per manufacturer specifications. Movable ductwork must be provided to enable rapid connection of the backup unit to the mission-critical environment. The contractor is also required to deliver operations and maintenance manuals, train 319 AMXS personnel on maintenance and failover procedures, and provide four years of 24/7 emergency repair services along with scheduled preventative maintenance aligned to manufacturer guidelines. The government is evaluating both purchase and rental options, each with a bundled four-year maintenance plan, and requests separate cost estimates for both. All responses must include the vendor’s organization name, SAM UEI, CAGE code, business type, small business status under NAICS 238220, point of contact details, projected delivery timeline, and any applicable government contract vehicle numbers. The submission must be a concise capabilities package not exceeding five pages, demonstrating the firm’s ability to meet all technical, logistical, and service requirements, including any teaming or subcontracting arrangements. While priority is given to registered small businesses under NAICS 238220, all qualified vendors are encouraged to respond. Proposals must be emailed to the designated contacts no later than August 14, 2026, at 1:00 PM CST. This notice is not a solicitation, and no compensation will be provided for response costs; information gathered will inform the ultimate procurement strategy.

General Info

Replace CRAC units at Grand Forks AFB with two 8-ton systems, dry coolers, 24/7 support, training, and four-year maintenance.

Agency

Department Of Defense → FA4659 319 Cons PkView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Grand Forks AFB, ND, 58204, USA

Set-Aside

NONE

Documents

(1)

Draft Performance Work Statement for CRAC Replacement at Grand Forks AFB

DOCX•pws

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Organization & Contact Information

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AgencyDepartment Of Defense → FA4659 319 Cons Pk
Contacts2 people available
OfficeGRAND FORKS AFB, ND, 58205, USA
Organization / Agency
Department Of Defense → FA4659 319 Cons Pk
View Agency Profile
Office AddressGRAND FORKS AFB, ND, 58205, USA
Contacts
SSgt Ellod Richardson
contact@example.gov
+1 (555) 000-0000
SSgt Jhala N. Neupane
contact@example.gov
+1 (555) 000-0000

Full Description

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Sources Sought: SAM Notice ID FA465926QZ019


COMPUTER ROOM AIR CONDITIONER (CRAC) REPLACEMENT at GRAND FORKS AFB, ND


THIS IS NOT A SOLICITATION!


This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.


This notice also serves to gain information and estimates on both purchasing the units with a four-year maintenance plan vs. renting with a four-year maintenance plan. Please provide two separate estimates in your response.


There is a need for Computer Room Air Conditioner (CRAC unit) at Grand Forks Air Force Base, ND. The requirement includes contractors removing and disposing of the current CRAC unit. They shall safely decommission, disconnect, and dispose of the existing legacy CRAC unit, associated pumps, and the existing dry cooler. All equipment, piping, fluid solutions, and debris shall become the property of the contractor. The contractor is responsible for the safe and proper transport and legal disposal of all materials off base, in strict accordance with local, state, and federal environmental regulations. The contractor will procure and install a dual CRAC unit system.


CRAC Units: Provide and install two (2) 8-Ton CRAC units. Both units must feature multi-stage cooling capabilities.


1. System must be capable of maintaining MCE internal temperature at 60 to 70 degrees Fahrenheit.


2. System must include integrated humidification and de-humidification capabilities designed to continuously maintain a relative humidity (RH) of 40% to 50%.


3. The systems shall operate using a solution comprised of 40% inhibited propylene glycol and 60% Reverse Osmosis (R.O.) water.


4. Each CRAC unit shall be equipped with separate, autonomous control systems, ensuring both units can operate fully independent of one another.


The contractor shall provide and install new dry coolers for each independent system. Dry coolers must be appropriately sized to support free-cooling operations. They shall also provide and install new, redundant pumps for each CRAC system. All pumps must be sized in strict accordance with the equipment manufacturer's requirements. New piping must be provided and installed for both systems, sized according to the manufacturer's specifications. The contractor shall provide and install movable ductwork designed to allow the backup CRAC unit to be quickly and efficiently connected to the MCE. They will provide O&M manuals and train 319 AMXS personnel on preventative maintenance, start/stop, and failover procedures. Lastly, they will conduct preventative maintenance based on equipment manufactures instructions and provide 24/7 emergency repair services for 4 years post acceptance.


All other information pertaining to this requirement can be found in the DRAFT PWS attached to this RFI.


The result of this market research will contribute to determining the method of procurement. 


The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors


NOTE: If you believe the above NAICS to be incorrect please suggest alternate NAICS for this acquisition. 


If your organization is willing and capable of providing the above-mentioned government needs, please respond with the following information: 


Organization Name:                         


SAM UEI:       


CAGE Code:   


Business Type (Include all applicable designations):                     


Small Business Under NAICS – 238220? (Y/N):                


POC Telephone Number:     


POC Email:    


Projected Delivery Date (XX number of days after award):         


If you have an existing Government contract vehicle (GSA, NASA SEWP, NIH NITAAC etc.) that can provide this requirement, please provide the contract number:       


All interested firms should submit a capabilities package that outlines the firm’s ability to supply the requirements mentioned above. The capabilities package should be brief and concise yet clearly demonstrate the ability to meet the stated specifications and quantities. If teaming or subcontracting arrangements are anticipated, these should be clearly identified. The response must not exceed 5 pages. 


WE ARE PRIMARILY SEEKING RESPONSES FROM SMALL BUSINESSES REGISTERED UNDER THE AFOREMENTIONED NAICS CODE; HOWEVER, ALL WILLING AND CAPABLE VENDORS ARE ENCOURAGED TO SUBMIT THEIR RESPONSE. 


Submit all responses via email to SSgt Ellod Richardson at ellod.richardson@us.af.mil and SSgt Jhala N. Neupane at jhala.neupane@us.af.mil and TSgt Trenton Cott at  trenton.cott@us.af.mil no later than 14 AUGUST 2026, 1:00 PM CST. 

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Grand Forks AFB Dorm Furniture
Solicitation # FA465926QZ016
The 319th Contracting Squadron at Grand Forks Air Force Base, North Dakota, is conducting market research through a sources sought notice to identify qualified small businesses capable of providing dormitory furniture, assembly, and installation services for Building 221. This effort is a Small Business Set Aside - Total under NAICS code 337121 for Upholstered Household Furniture Manufacturing and PSC 7105 for Household Furniture. Respondents must provide estimated lead times and demonstrate capability to deliver and install a full suite of furniture, fixtures, and equipment as outlined in Appendix 2, which includes items such as desks, headboards, nightstands, entertainment centers, refrigerators, and lounge sofas—all in new, undamaged condition and meeting commercial standards like BHMA Grade 1 hardware, SFI-certified wood, low-VOC finishes, and SCS Indoor Advantage Gold certification. All work must be performed on site at Grand Forks AFB, with delivery required within 60 days after receipt of order and installations completed within 10 duty days for individual task orders. Contractors are responsible for shipping costs to CONUS, Alaska, Puerto Rico, and Hawaii, and must comply with strict packaging, handling, and inspection protocols using standardized condition codes on Bills of Lading. Contractors must be registered with a valid CAGE Code and declare their small business status, including any applicable socioeconomic designations such as 8(a), HUBZone, WOSB, or SDVOSB. They are required to submit three past performance references, disclose any intended subcontracting percentages and subcontractor size status, and describe any teaming arrangements. All personnel must obtain base access clearance through Grand Forks AFB’s Pass and Registration Office, wear company-branded ID badges, and adhere to strict work hours (0730–1700 local time, Monday–Friday), with no weekend or holiday work permitted without approval. The contractor assumes full liability for damage to government property during transport or installation and must remove all packaging materials and leave the site clean. Submissions, limited to five pages, must be sent via email to the designated points of contact by the deadline of August 10, 2026, and include certification of compliance with OSHA standards and federal requirements. No contract value, pricing, or formal contract type is specified, as this is a market research action to determine procurement methodology, not a solicitation for award.
Upholstered Household Furniture Manufacturing

POSTED

3 days ago

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in 2 days
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NAICS: 423830
New
Federal
Consumables and Parts SupplyThe contract entails the supply of OEM or certified replacement parts and consumables required for the maintenance of ASM equipment, with specific components including filters, hoses, seals, blasting media, and other materials that must comply with NESHAP and ACGIH standards to ensure environmental and occupational safety. All supplied items must meet stringent performance and quality requirements to support continuous and safe operation of the equipment at the designated performance location. The solicitation is structured as a subcontract under a Small Business Set Aside designation, explicitly reserved for small businesses, and is classified under NAICS code 423830, which corresponds to wholesale trade of hardware, plumbing, and heating equipment and supplies. The opportunity was posted on August 3, 2026, with a response deadline of August 28, 2026, at 3:00 PM, and the work will be performed at Grand Forks Air Force Base, North Dakota, with a zip code of 58205. The contracting activity is under the Department of Defense, specifically the FA4659 319 Cons Pk organization, and interested parties must submit proposals through the provided SAM.gov link before the stated deadline.
Industrial Machinery and Equipment Merchant Wholesalers

POSTED

5 days ago

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in 20 days
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NAICS: 238210
New
Federal
Electrical and VFD Exhaust System MaintenanceThis contract covers the routine maintenance of electrical components and variable frequency drive exhaust systems for paint and sanding booths, requiring comprehensive inspections and testing of motors, control panels, wiring, and exhaust fan performance to ensure operational reliability and safety. The work includes diagnostic evaluations, preventive checks, and performance verifications to maintain compliance with facility standards and support uninterrupted production processes at the designated site. The solicitation is designated as a Small Business Set Aside under NAICS code 238210 and is issued by the Department of Defense under the FA4659 319 Cons Pk office, with performance required at Grand Forks Air Force Base, ZIP 58205. Bidders must submit responses by August 28, 2026, at 3:00 PM, and the contract type is structured as a subcontract. The opportunity is publicly accessible through the SAM.gov portal, and all work must be performed in accordance with federal contracting requirements specific to small business participation.
Electrical Contractors and Other Wiring Installation Contractors

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5 days ago

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in 20 days
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NAICS: 811411
New
Federal
Facility Compressed Air System MaintenanceThe contract titled Facility Compressed Air System Maintenance requires comprehensive preventative maintenance services for compressed air systems located at Grand Forks Air Force Base, with a zip code of 58205. The scope includes routine servicing of critical components such as air dryers, filters, moisture traps, and distribution piping, with specific tasks encompassing filter replacement, leak detection, and pressure testing to ensure system efficiency, safety, and compliance. All work must be performed in accordance with established maintenance protocols to minimize downtime and maintain optimal air quality and pressure levels across the facility. This is a Small Business Set Aside contract under NAICS code 811411, reserved exclusively for small businesses, and is classified as a subcontract under the Department of Defense. The solicitation was posted on August 3, 2026, with a response deadline of August 28, 2026, at 3:00 PM. Performance of the contract will occur at the specified location in Grand Forks AFB, and interested parties must submit proposals prior to the deadline to be considered for award. The contract does not list a point of contact, and all inquiries should be directed through the official SAM.gov portal linked in the posting.
Home and Garden Equipment Repair and Maintenance

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5 days ago

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in 20 days
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NAICS: 811490
New
Federal
Blasting Media Cabinet Servicing and MaintenanceThe contract pertains to the preventative and corrective maintenance of blasting media cabinets, requiring regular inspections of wear components, verification of media delivery systems, seal integrity testing, and timely replacement of degraded or damaged parts. All services must adhere strictly to established safety protocols and environmental regulations to ensure operational readiness and regulatory compliance. The work involves a detailed assessment of cabinet performance and component longevity, with an emphasis on minimizing downtime and maintaining system efficiency. This subcontract is designated as a Small Business Set Aside under NAICS code 811490 and is issued by the Department of Defense through the FA4659 319 Cons Pk office. The place of performance is located at Grand Forks Air Force Base with a zip code of 58205. Responses are due by August 28, 2026, and the solicitation was posted on August 3, 2026. All contractors must be certified as small businesses to qualify for this opportunity.
Other Personal and Household Goods Repair and Maintenance

POSTED

5 days ago

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in 20 days
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NAICS: 811490
New
Federal
Paint Booth and Sanding Booth Preventative MaintenanceThe contract outlines a quarterly preventative maintenance service for paint and sanding booths at Grand Forks Air Force Base, ensuring ongoing compliance with OEM, ACGIH, and NESHAP standards. Services include thorough inspections, cleaning, replacement of filtration components, air quality testing, and execution of minor repairs to maintain operational efficiency and regulatory adherence. The work is scheduled on a recurring quarterly basis and must be performed in accordance with industry best practices to safeguard personnel and environmental health. This is a small business set aside subcontract under NAICS code 811490, reserved exclusively for small business concerns as defined by the SBA. The solicitation was posted on August 3, 2026, with a response deadline of August 28, 2026. Performance is required at the Department of Defense facility located at Grand Forks AFB, North Dakota, with a zip code of 58205. The contract does not specify a point of contact, and all submissions must be managed through the SAM.gov platform using the provided link.
Other Personal and Household Goods Repair and Maintenance

POSTED

5 days ago

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in 20 days
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