Computer Room Air Conditioning Equipment Maintenance Services

The Florida Department of Law Enforcement (FDLE) is soliciting competitive sealed bids for a contract to provide preventive and remedial maintenance services on computer room air conditioning equipment, with an expected contract term of three years commencing upon execution. The scope of work requires comprehensive HVAC maintenance, primarily for Liebert-manufactured equipment, including routine inspections, repairs, and equipment optimization to maintain continuous operation at the FDLE headquarters and related facilities in Florida. Contractors must ensure personnel are Liebert-certified and complete background checks conducted by FDLE. Critical performance metrics include maintaining equipment in good operating condition per manufacturer standards, responding to remedial service calls within two hours, and adhering to prescribed maintenance schedules. Compliance with applicable standards such as ASHRAE and relevant Florida statutes including accessibility requirements under Section 508 are mandatory. Bids are due by May 13, 2026, at 2:00 PM Eastern Time, with bid openings scheduled for May 15, 2026. Submission must include one original signed printed copy and one electronic copy on a USB drive, sealed and properly labeled; hand-delivered responses are not permitted. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsive and responsible bidder offering the lowest total price meeting all solicitation requirements. Responsiveness includes submission of mandatory certifications, such as non-participation in boycotts of Israel, drug-free workplace certification, and compliance with forced labor prohibitions. Statutory preferences for in-state businesses, drug-free workplace certification, and certified minority businesses only apply as tie-breakers when bids are equally low. The contract mandates compliance with Florida statutory and administrative requirements regarding security, confidentiality, subcontractor approval, and records retention. Payment is contingent upon legislative appropriations, with invoices submitted per FDLE instructions. Special contract provisions prohibit lobbying and gratuities, require E-Verify compliance for new employees, and enforce restrictions on advertising, assignment, and background investigations. Overall, this solicitation outlines a tightly regulated maintenance service contract with strict procedural, technical, and administrative mandates designed to ensure high-quality service and regulatory compliance for critical computer room air conditioning infrastructure at FDLE facilities.