Computerized Maintenance Management System

Fairfax County Public Schools is issuing Request for Information 2000004463 to identify qualified providers for a Computerized Maintenance Management System to replace its current SQL database. The system will support the Office of Facilities Management in overseeing approximately 250 schools, support facilities, and administrative buildings totaling 28 million square feet. Key functional requirements include work order tracking, preventive maintenance scheduling, asset and inventory management, employee management, reporting and analytics, and time and attendance tracking. The solution must provide mobile accessibility for iOS and Android, include a purchase order module, and support the migration of 14 GB of legacy data for approximately 1,000 users. This RFI is a market research effort and not a formal procurement solicitation, meaning no contract awards or pre-qualifications will be made based on the responses. Interested vendors must submit their responses electronically via the Bonfire portal by October 19, 2026. Submissions should include company overviews, product capabilities, integration details, estimated implementation timelines, and rough cost estimates for licensing and maintenance. To protect trade secrets under the Virginia Freedom of Information Act, vendors must use the provided Proprietary Information Form and submit a redacted version of their response.