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Conference Audio/Visual Equipment and Technical Support

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Documents

This scope was carved out of RFP-130946.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

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National Threat Assessment Conference

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Organization & Contact Information

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AgencyVirginia → Department of Criminal Justice Services
ContactsNo contacts available
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Full Description

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Supplies, installs, and operates AV equipment for prime contractors on Virginia Department of Criminal Justice Services projects. Deploys 16 podiums, 32 wireless microphones, 16 multi-channel mixers, 3 dual projection packages for general sessions, and 13 projection packages for breakouts. Provides on-site labor for setup, operation, and strike. Delivers fully operational AV systems and technical support throughout the event.

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More opportunities from Virginia → Department of Criminal Justice Services

Same awarding agency

New
SLED
National Threat Assessment Conference
Solicitation # RFP-130946
The Virginia Department of Criminal Justice Services is soliciting proposals under RFP-130946 to secure a comprehensive venue, lodging, and catering provider for the 2027 National Threat Assessment Conference. The event is scheduled for four consecutive days, with preferred dates of October 5-8, 2027, in Norfolk, Virginia. The selected contractor must provide a single-building facility that meets all federal, state, and local fire, health, and ADA compliance standards. Key requirements include the provision of 25 master-billed rooms and up to 500 participant-paid rooms per night, catering for up to 650 people, and extensive audiovisual equipment, including 16 standing podiums, 16 multi-channel audio mixers, and various projection packages for general sessions and breakouts. The award process follows a two-stage selection where the agency identifies two or more fully qualified offerors for negotiations before making a final award based on the best proposal. While price is considered, it is not the sole determining factor, and a Small Business Subcontracting Plan is a weighted component of the evaluation. This solicitation is set aside for award priority to DSBSD-certified micro and small businesses. Proposals must be submitted electronically via the eVA portal by November 13, 2026, and must include a detailed pricing schedule, a written narrative of comparable experience within the last two years, and a comprehensive management plan for the facility and security. Payment terms are standardized to 30 days after invoice or delivery.

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