This Solicitation opportunity from Minnesota was posted on August 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Conference- Culturally Responsive Arts in Educatio

Closed

2000017463State & Local

Submission Closed09/05/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561330

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Personnel Staffing and Travel CoordinationThe Personnel Staffing and Travel Coordination subcontract is issued by the Department of Veterans Affairs through Pcac to support staffing requirements during a clinic transition. The primary scope of work involves the placement of temporary personnel and the management of travel logistics for staff members engaged in the setup or relocation process. This opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 561330. The contract was posted on January 30, 2026, to ensure necessary operational support is in place to maintain clinic functionality during the transition period.

Pcac (36C776)

POSTED

9 months ago

DEADLINE

N/A

AI Contract Overview

The contract pertains to hosting a conference focused on Culturally Responsive Arts Education scheduled for September 22-23, 2025, within Minnesota’s seven-county metro area. The State seeks proposals for venue, lodging, catering, and related services to accommodate up to 65 attendees, with specific requirements for conference space layout, proximity, and sound separation. The venue must support lodging check-in on September 22 and check-out on September 23, with lodging and catering costs being firm and not subject to adjustment regardless of actual attendance. All proposals must be submitted electronically via the SWIFT Supplier Portal before the response deadline of September 5, 2025, at 3:00 pm CST, with no fax or paper responses accepted. Questions are due by August 29, 2025, and must be directed in writing to Tiffany Plumley. The solicitation emphasizes compliance with state procurement laws, including mandatory certifications, disclosures, and certifications related to non-collusion, debarment, and employment verification via E-Verify. It incorporates multiple exhibits and attachments that define the contractual terms, scope of work, insurance requirements, pricing, and response declarations. The contract is governed by state-specific statutes and exhibits, with no explicit federal FAR clauses or standard federal procurement provisions referenced. The evaluation process will consider compliance, facility suitability, and responsiveness, with the State reserving discretion to accept all or part of proposals, reject any or all, or reissue the solicitation. Payment terms are net 30 days, with the contractor required to provide detailed invoices including the contract number and service descriptions. The contract includes provisions for cancellation, with fees to be specified in the Price Schedule; absence of such fees indicates no charges will apply. Inspection and acceptance occur at the venue, with the State reserving the right to inspect prior to award and reject facilities that do not meet health, safety, or quality standards. Overall, the contract is structured to ensure a comprehensive, compliant, and well-managed conference with clear submission, performance, and contractual obligations.

General Info

Agency

Minnesota Education Department

NAICS

561330 - Professional Employer Organizations

Place of Performance

MN, USA

Set-Aside

NONE

Documents

Culturally Responsive Arts in Education Cohort Meeting Conference Services Bid

4 pages · rfq

High

Responder Declarations and Pricing Instructions for Contract Solicitation

4 pages · other

High

RFP for Culturally Responsive Arts Education Curriculum Cohort Conference Venue and Services

9 pages · rfp

High

Minnesota Department of Education Contract Document

9 pages · contract-document

Medium

Government Contract Document - October 2016 Adobe Illustrator CC

20 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 26

Solicitation

Response DeadlineSep 5

Deadline has passed

Submission Closed

09/05/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyMinnesota Education Department

Contacts1 person available

OfficeN/A

Organization / Agency

Minnesota Education Department

Office AddressN/A

Contacts

Tiffany PlumleyGovernment Official

contact@example.gov

Full Description

***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose of this solicitation is to establish a Contract(s) for the Culturally Responsive Arts Education Curriculum Cohort. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: This event requires a location within the seven (7) county metro areas (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County).
Event Dates: September 23, 2025- no alternative
Lodging: Single Room Occupancy estimates up to 65 people Check In: September 22, 2025 Check Out: September 23, 2025
Catering Estimates up to 65
VENUE: Conference Venue must be able to accommodate up to 65
Breakout Session Rooms must be separated by a permanent wall that should not open/close during the event to interrupt the flow. Rooms must be within proximity of each other and have limited sound transfer to adjacent rooms when microphones are in use.
SUBMITTING QUESTIONS: The deadline for submitting questions is August 29, 2025, 3:00pm cst. Questions must be submitted in writing to Tiffany Plumley at contact@example.gov. All questions received by the cut-off date and time will be responded to via an addendum.
CANCELLATION POLICY: State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at +1 (555) 000-0000 Option 1, then again Option #1.